Warehouse & Logistics Manager

Description

Full-time Exempt | 45 hrs./week | Flex schedule, based on department and business needs | Starting at $75,000/yr | Full-Time Benefits

If you feel fulfilled by giving back to our community, you can feel confident that St. Vincent de Paul is a great place to work! We are an organization dedicated to serving our community, and we are looking for a candidate who is passionate about our core values. Come work in a fun, rewarding, and compassionate environment!

Job Summary

In this full-time role, you will be a key member of the St. Vincent de Paul’s Processing Center team, which is tasked with ensuring timely and efficient support for SVdP retail stores and community programs. Fundamental duties include supervising and developing staff, maintaining accurate inventory records, managing the truck fleet and delivery operations, ensuring compliance with DOT and safety standards, and ensuring safe, efficient, and high-quality handling of all merchandise and donated items. This is an essential position that allows us to contribute to the many services SVdP provides!

What You’ll Do

• Operations & Inventory Management
  • Oversee merchandise flow through the Processing Center, including sorting, shipping and transfers to retail stores.
  • Maintain accurate weekly inventory of all warehouses, supplies and truck fleet records
  • Ensure product quality, timely fulfillment of store requests and apply problem-solving when stock quality/quantity fluctuates
  • Support interdepartmental logistics and delivery of products and supplies to all SVdP facilities
  • Assist in loading/unloading incoming and outgoing product as needed
  • Maintain organization, cleanliness and safety of all warehouses, loading areas and vehicles
• Trucking & Fleet Management
  • Supervise and coordinate all trucking operations, including home pickups, deliveries, drop box pickups and store runs
  • Operate larger commercial vehicles safely and efficiently in accordance with Class A CDL requirements, including defensive driving, vehicle inspections and adherence to DOT regulations
  • Ensure compliance with DOT inspections, driver logs, hours-of-service rules, insurance requirements and driver record monitoring
  • Oversee fueling, maintenance and inspection of all fleet vehicles
  • Determine the resale-ability of donated items and decline items graciously or determine if recycle or waste when necessary
  • Ensure donors and customers are treated courteously and donated items are handled with care
• Supervision & Staff Development
  • Train, supervise, and coach Shipping & Receiving and Trucking staff, forklift drivers, balers, unloaders and drivers
  • Assign daily work tasks, monitor staff performance and enforce company policies and procedures
  • Maintain accurate employee timekeeping, approve payroll data and manage attendance and leave records (PTO, Sick, FMLA, etc.)
  • Promote teamwork, morale and professionalism through regular feedback and coaching
  • Conduct performance reviews, lead staff meetings and recommend hiring or disciplinary actions as needed
• Safety & Facility Management
  • Enforce and model all safety standards, ensuring a culture of prevention and accountability
  • Perform and document daily and weekly maintenance and safety checks for warehouses, trucks, and equipment
  • Report facility maintenance issues and coordinate with appropriate personnel for repairs
  • Ensure compliance with state/local building, fire, and safety codes
• Administrative & Organizational Support
  • Monitor departmental expenses and productivity to align with budget and organizational performance goals
  • Attend management meetings and communicate departmental updates to leadership
  • Keep directors and managers informed of safety concerns, problems, supplies needed, and whatever is essential to the smooth running and safety of the organization's operations
  • Support SVdP’s equity, inclusion, belonging and cultural competency goals across all SVdP operations
  • Represent SVdP with professionalism, integrity and adherence to Vincentian values in all community interactions
  • Adhere to the Safeguarding Policy by ensuring timely completion of mandatory training, staying updated on relevant training modules, and undergoing the necessary background checks to maintain compliance

Daily assignments will rotate based on staffing and operational needs. An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. 

Requirements

What You Can Bring

Required

• Education: High school diploma or equivalent
• Minimum of 2 years’ supervisory or management in a warehouse environment with fleet experience. 
• Demonstrated experience overseeing shipping/receiving, trucking or warehouse teams.
• Proven ability to implement safety and compliance programs (OSHA, DOT, or equivalent)
• Valid Class A Commercial Driver’s License (CDL) with good driving record; must be insurable under SVdP insurance provider.  OR must obtain CDL within three months of hire. The organization may cover costs for CDL training and testing with prior approval. Support may require a payment agreement if the employee resigns voluntarily or is terminated for cause within a set period. CDL assistance is discretionary and does not guarantee continued employment.
• Strong knowledge of DOT regulations, fleet safety, interstate driving rules, and preventive maintenance. 
• Forklift certification through company-provided training program
• Availability for varied shifts (including early morning, late evening, weekends).
• Capable of making accurate judgments of acceptable items for resale-based donation acceptance list, quality control information received during training or current needs of the stores
• Demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, ethnicities, and races. OR is willing to communicate and interact effectively with individuals from diverse cultures, varying abilities, ethnicities, and races.
• Proficiency in Microsoft Office and Google Workspace.

Preferred

• 5+ years of progressively responsible experience in warehouse, processing, or transportation operations
• Experience in managing Class A CDL drivers and maintaining DOT compliance documentation
• Prior nonprofit or mission-driven organization experience
• Proficiency with data analysis tools (e.g. Excel, Google Sheets, or logistics software)
• Experience in continuous improvement or lean process methods (5S, Kaizen, or similar)

What You’ll Love!

• Variety in your work: no day is the same!
• Being part of a diverse community within our organization and Dane County
• Medical, dental and vision insurance options
• Free long-term disability and term life insurance
• Voluntary short-term disability and life insurance coverage available
• Employee 403(b) retirement savings plan and an employer-sponsored SEP-IRA
• Generous paid time off (PTO) and paid sick time off

ESSENTIAL REQUIREMENTS

• Must have the ability to appropriately prioritize daily and immediate tasks with minimal supervision
• Must have the ability to perform any duties assigned by management to help the overall performance of the Organization
• Must maintain compliance with State and Federal fleet operation laws
• Ability to pass a pre-employment drug screen for a safety-sensitive position and maintain compliance with SVdP’s Drug Testing Program for Safety Sensitive Positions and authorization for future testing in the event of Reasonable Suspicion or Post-Accident.
• Demonstrated success working in a collaborative, team-oriented environment
• Continuous learner committed to professional growth and improvement. 

PHYSICAL AND MENTAL REQUIREMENTS

The mental and physical requirements described here represent those that an individual must meet to perform the essential functions of this position successfully. While performing the duties of this job:

• Frequent standing, walking, talking, hearing, lifting, and driving required 
• Regularly lift and/or move up to 50 pounds independently and up to 150 pounds with assistance from equipment or another person. 
• Must be able to bend, twist, turn, crouch, stoop, and squat repeatedly throughout the workday
• Ability to sit for long periods of time while driving fleet vehicles or forklift operation
• Specific vision abilities required by this job include close vision and the ability to adjust focus. 
• Employee must be able to follow instructions and work autonomously on assigned job duties
• Specific vision abilities required by this job include close vision and the ability to adjust focus. 
• Work involves exposure to varying temperatures, dust, and common allergens
• Reasonable accommodations may be made for qualified individuals with disabilities

The working environment may contain dust, debris or allergens commonly associated with all pre-owned clothing, furniture and household goods. Certain areas of the facilities are only partially climate-controlled.

NON-DISCRIMINATION POLICY

The District Council of Madison, Inc., Society of St. Vincent de Paul does not and shall not discriminate in our employment, services and volunteerism on the basis of age, race, color, disability, marital status, sex, sexual orientation, national origin, ancestry, arrest record, conviction record, military service, or use or nonuse of lawful products off the employer’s premises during nonworking hours, or any characteristic protected by applicable local, state and federal law. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, and vendors. Although the District Council of Madison, Inc., Society of St. Vincent de Paul does not generally consider religion in either hiring or the services it provides, because we are a Catholic charity, requiring liaison with the Catholic Church and its members, certain positions involving such liaisons are reserved for members of the Catholic Church. The District Council of Madison, Inc., Society of St. Vincent de Paul reserves the right to consider whether the conduct reflected in a criminal conviction demonstrates an incompatibility with the responsibilities of the specific job for which an applicant is applying.

EQUITY

St. Vincent de Paul has a vision for a deeply inclusive environment for our membership, staff, and volunteers. To foster a culture of belonging while providing equitable service delivery above and beyond Equal Opportunity requirements, SVdP candidates must be committed to cultural competency growth and work within diverse teams. SVdP is an Equal Opportunity Employer.