HR Onboarding Coordinator

Description

We are Hiring! 

Job Posting: HR Onboarding Coordinator

Location: 1150 Buffalo Road, Rochester, NY (on-site)

Department:  Human Resources

Employment Type: Full Time

Schedule:  Monday - Friday

Salary: $22.00 - $24.00 / hour

Catholic Charities of the Diocese of Rochester was founded in 1917 with a mission to build a just and compassionate society to advance the dignity of all people. Catholic Charities of the Diocese of Rochester meets basic needs; advances economic security; pursues housing solutions; strengthens families and children; delivers compassionate mental health and addiction care; supports individuals with intellectual and developmental disabilities; welcomes immigrants and refugees, and more.

If you’re looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. Don't miss out on being a part of something special!

General Description

The HR On-Boarding Coordinator is responsible for managing the onboarding process for new hires, ensuring a smooth transition into the organization through effective coordination and providing support to the new hire, hiring manager and recruitment team. 

Essential Duties and Responsibilities

• Oversees the entire onboarding process from the moment a candidate accepts an offer until they are fully integrated into the organization. 
• Manages pre-hire background check compliance, collecting applicable paperwork from each applicant and manually recording applicant data into all applicable web sites which may include but not be limited to:
• NYS Justice Center Criminal Background
• Mental Health Legal Services (MHLS) Screenings
• Staff Exclusion List (SEL) Screenings
• Authentica Criminal Background Screenings
• State Central Registry Checks (SCR)
• Department of Motor Vehicle and License Event Notification (LENS) checks
• Educational Perspectives (EP) 
• Employee Credential Verification 
• Medicaid Exclusion Checks
• Ensures all required paperwork is completed accurately and filed in compliance with company policies, as well as any regulations and legal requirements.
• Collaborates with recruiters and hiring managers to prepare for new hires first day. 
• Serves as the primary point of contact for new hires, addressing questions and concerns throughout the onboarding journey.
• Keeps accurate records in the HRIS system and tracks the progress of new hires during the onboarding process.
• Coordinates Orientation Session by scheduling the new hire in an upcoming session, communicating to hiring manager and ensuring each party receives the information and resources needed.
• Reviews onboarding documents for completeness including I-9, E-Verify, and work/education verification. 
• Provides day to day HR Customer Service to employees of Catholic Charities
• Assists in the maintenance of personnel files for all current and former employees in all divisions of Catholic Charities.
• Completes HR related compliance reports as needed (LENS/DMV, SCR, employee credential verifications, PPD’s etc.) and follow-up with departments/employees to ensure compliance 
• Assists in HR related audits and or file reviews; track pending compliance issues for follow-up.
• Assists with general filing of personnel records.
• Provides agency supervisors with employee personnel records when requested. 
• Assists in completion of off-boarding activities following standard processes, including removal of employee names from Justice Center and LENS websites.
• Maintains accuracy and integrity of employee data; ensuring all personnel files are maintained either on-line or hard copy files. 
• Supports other HR tasks in absence of colleagues.
• Ensures all relevant HR practices and policies are being followed.
• Assists with special projects as requested.
• Provides general clerical duties including but not limited to assembling personnel files and providing general office filing and data entry.
• Provides minimal reference requests providing only date of hire/separation and job title.
• Ensures confidentiality of all employee information.
• Completes other duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required.

Top Benefits and Perks:

• Competitive salary and 403b retirement plan 
• Generous time off package and work-life balance 
• Comprehensive benefits package 
• Supportive and collaborative environment 
• Opportunities for growth and development 
• Intrinsic reward of truly making a difference in people's lives 

Join us and help make a positive impact in our community!

***Catholic Charities is committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet

Requirements

Qualifications

Education: 

High School Diploma or equivalent required. Associate’s degree in business administration, human resources, or related field preferred. 

Experience: 

At least one year of human resource experience preferred.

Equivalent combination of education and experience will be considered.

Additional Qualifications:

• Ability to prioritize assignments, plan, and complete work projects with minimal direction
• Strong initiative; willingness and ability to be proactive and resourceful.
• Strong service-orientation; ability to provide excellent and consistent customer service to all internal and external customers. 
• Collaborative; works well within a team environment.
• Highly organized; ability to effectively handle several projects at once.
• Proficiency with Microsoft Office programs, especially Excel.
• Learning agility; ability to learn the payroll system, human resource information system (HRIS), and similar computer applications.
• Strong attention to detail and ability to demonstrate analytical thinking.
• Ability to demonstrate behaviors and attitudes which support agency mission, philosophy, and policies.
• Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards. All duties must be performed in accordance with CCDR’s corporate compliance and ethics program.
• Proficiency with MS Office, Windows, Excel, Access, Word, and Adobe Acrobat Pro.
• Strong ability to multitask.
• Detail -oriented.
• Self-starter, ability to demonstrate high energy and a positive attitude.
• Ability to prioritize assignments, plan, and complete work projects with minimal direction
• Exceptional time management skills and ability to effectively and meet deadlines 
• Excellent verbal/written skills
• Ability to work in the following software programs: Windows, Microsoft Office, and multiple online software platforms as required by funders and partner organizations
• Ability to maintain confidentiality and handle confidential information with discretion
• Ability to demonstrate behaviors and attitudes which support organizational mission, philosophy, and policies
• Ability to work in a cooperative and helpful manner with all individuals
• Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques

Physical Demands/Work Environment: The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform light lifting. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually quiet.

Compliance: Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards.