Office Manager

Description

The Office Manager is responsible for the general operation of the corporate office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, managing corporate vendor relationships, managing the mail and workrooms, managing documents, assisting with small corporate events, and providing administrative support to certain employees, namely senior executive employees.  

Reports To: Chief Operating Officer

Primary Duties and Responsibilities (Will always include those specifically assigned by the immediate supervisor)

• Overseeing general office operations.
• Greeting visitors, answering incoming phone calls, and delivering superior service to employees and vendors. 
• Coordinating appointments and meetings including scheduling, sending reminders and organizing catering and small events when necessary. 
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Coordinating office events including the annual Christmas party and monthly birthday celebrations. 
• Administers corporate beach condo including coordinating local vendors, communicating with the HOA, and managing the annual schedule. 
• Manages company vehicles including keeping record log and scheduling routine maintenance. 
• Purchasing office supplies and equipment and maintaining proper stock levels.
• Producing reports, composing correspondence, and creating corporate binders.
• Creating presentations and other management-level reports.
• Maintains various corporate accounts and ensures corporate records are organized and well maintained. 
• Assists with organizing documents related to financial transactions (ie, loan closings).  
• Assists with internal corporate communication documents.  

Requirements

• Some Higher Education
• Three years’ experience in office management or a similar position.
• Proficiency in Microsoft Office and Excel. 

Knowledge, Skills, and Abilities Required

• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks
• Organization and the ability to multitask to complete a wide variety of tasks
• Strong interpersonal skills to interact positively with all employees
• Ability to manage challenges and operate efficiently
• Attention to detail to ensure tasks are completed thoroughly and correctly

Working Conditions

Work is performed primarily in an indoor office environment.