Accounting Coordinator

Description

Worrks is a specialty subcontractor delivering precision installations across commercial sectors. Our expertise includes precision drywall and ceiling work, rough carpentry, general contracting, and door/frame/hardware installations. As a licensed subcontractor, we bring top-quality craftsmanship to every project, regardless of scope. With a strong focus on problem-solving and creative solutions, we collaborate closely with partners to overcome challenges and deliver results that align with their vision. Our experienced team ensures seamless execution from start to finish, providing solutions that meet unique project needs and exceed expectations. Worrks is committed to building spaces that meet today’s needs and stand the test of time.

The Accounting Coordinator supports accounts payable and accounts receivable functions for Worrks and Equipps, a sister company specializing in equipment rentals. This role is responsible for processing a moderate volume of invoices, preparing customer billings, maintaining vendor records, and providing general accounting and administrative support.

Essential Duties and Responsibilities

• Process accounts payable invoices on a weekly basis, including reviewing, coding, and routing invoices for approval in accordance with company policies.
• Support accounts receivable functions by creating customer invoices based on vendor documentation within the company’s financial system.
• Manage auto-approved invoices and ensure accurate and timely posting.
• Post payments and assist with retrieving invoices from third-party vendor platforms, including rental or service providers, as needed.
• Set up and maintain vendor records within the accounting system, ensuring accurate and up-to-date information.
• Perform general accounting and administrative support tasks, which may include statement review, data entry in supporting systems, vendor communications to establish or update contracts, and processing online payments.
• Assist with other duties as assigned to support the Worrks and Equipps teams.
• Participate in the Safety and Health Management System (SHMS) by committing to safe work practices, raising concerns, attending, and applying safety and health training, and eliminating hazards within your capability and control and the help of safety staff.

Qualifications and Experience

• Associate degree in Accounting, Business, Finance, or a related field preferred; an equivalent combination of education and relevant experience will be considered.
• Prior experience supporting accounts payable and accounts receivable functions.
• Strong attention to detail and accuracy, with the ability to identify discrepancies and follow through to resolution.
• Excellent time management, organizational, and task-prioritization skills in a deadline-driven environment.
• Proficiency in Microsoft Excel and general comfort working with accounting and ERP systems.
• Solid computer and mathematical aptitude with the ability to learn new systems and processes.
• Effective written and verbal communication skills, including professional interaction with internal teams and external vendors.
• Demonstrates a customer-focused mindset, providing timely and accurate support to both internal and external stakeholders.
• Ability to maintain strict confidentiality of company, employee, and financial information.
• Self-motivated and dependable, with the ability to work independently and collaboratively within a team environment.
• Willingness to take on a variety of responsibilities and adapt to changing priorities, contributing wherever support is needed.
• Approach every responsibility and interaction with a high level of integrity, fairness, care, and concern.
• Lead forward by seeing challenges as a way to create new possibilities and solutions.
• Consistently deliver beyond expectations to provide exceptional results.

We offer our full-time employees a competitive benefits package including, but not limited to: medical, dental, vision, and life insurances, short-term and long-term disability, 401k employer match, and paid time off.

The summary of essential duties and responsibilities listed above is not intended to cover all possible job duties and is subject to change at our discretion.

Worrks is an Equal Opportunity/Affirmative Action employer. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, age, national origin, disability, sexual orientation, gender identity or expression, genetic information, marital or family status, amnesty or protected military or veterans’ status in accordance with applicable federal, state, and local laws.