Executive Assistant & Communications Manager

Description

ACHD is seeking a senior-level Executive Assistant & Communications Manager to serve as a trusted operational and communications partner to organizational leadership. This role blends high-level executive support, strategic communications, and event and development coordination. The ideal candidate is composed under pressure, proactive by default, excellent with people, and knows how to turn downtime into productivity — including handling communications work while supporting executive transportation and travel. This position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. In addition to executive and communications support, this role plays a lead coordination role in donor and fundraising events, including cultivation dinners, donor briefings, community fundraisers, and campaign-related gatherings. The Executive Assistant & Communications role ensures events are strategically planned, well-executed, and aligned with ACHD’s fundraising and relationship-building goals. 

Key Responsibilities 

Executive & Leadership Support 

Serve as primary administrative and logistical support to senior leadership. 

Manage complex calendars, travel logistics, and shifting priorities. Prepare executives for meetings, site visits, and events with agendas, briefing materials, and background research. Draft and manage executive correspondence as appropriate. Act as a liaison between leadership, board members, donors, public officials, and community partners. Maintain confidentiality and exercise sound judgment at all times. 

Transportation & Logistics 

Regularly transport executives to meetings, events, and site visits. Anticipate and resolve logistical challenges in real time. Use travel and waiting time productively to support communications, scheduling, and administrative tasks. 

Media & Public Relations Support 

Draft press releases, media pitches, talking points, and media kits. Support leadership in preparation for media interviews and public appearances. Help maintain relationships with local and regional media partners.  

Communications & Content Management 

Create and manage content for ACHD’s website, social media platforms, newsletters, outreach materials, and internal communications. Develop compelling written and visual content that highlights ACHD’s impact and amplifies community voices. Coordinate and produce digital and print materials for meetings, events, programs, and fundraising initiatives. Ensure consistent messaging and brand alignment across all communications. 

Development, Events & Board Support 

Support planning and execution of fundraising events, donor gatherings, and community events. Coordinate invitations, RSVPs, materials, and follow-up communications. Assist with donor briefings, proposals, presentations, and impact reporting. Support board scheduling, materials preparation, note-taking, and follow-ups. Track organizational milestones, deadlines, and special projects. 

Donor Events & Fundraising Coordination 

Coordinate planning and execution of donor dinners, cultivation events, fundraisers, site tours, and community gatherings. Manage event timelines, run-of-show documents, guest lists, invitations, RSVPs, seating plans, and follow-up communications. Coordinate vendors, venues, catering, A/V, design, and printing as needed. Support sponsorship fulfillment and donor recognition deliverables. Partner with development and leadership teams on event strategy, messaging, and donor experience. Track event-related follow-ups, notes, and next steps in coordination with the development team. 

Operations & Systems 

Maintain organized digital and physical filing systems. Build templates, checklists, and workflows for executives, communications, and event operations. Proactively identify gaps, inefficiencies, and improvement opportunities. 

Requirements

6+ years supporting senior executives or leadership teams in fast-paced environments 

Exceptional organizational, prioritization, and problem-solving skills 

Strong written and verbal communication skills 

High level of discretion and professional judgment 

Proficiency with Microsoft Office and digital collaboration tools 

Experience working in multicultural and multilingual environments 

Valid driver’s license, reliable transportation, and comfort with regular local driving 

Preferred Qualifications 

Experience in nonprofit leadership, communications, development, or housing/real estate environments 

Familiarity with donor CRM systems and organizational databases 

Experience supporting public-facing leaders and community-based organizations 

What This Role Offers 

Close partnership with senior leadership 

High level of trust, autonomy, and responsibility 

Exposure to real estate development, public systems, and community leadership 

Opportunity to influence how work gets done, not just support it 

Acceptable results of a Motor Vehicle Record report at the time of hire and periodically thereafter, and maintenance of minimum acceptable insurance coverages are requirements of this position. 

Equal Opportunity

African Community Housing & Development is an equal opportunity employer. We value a diverse workforce and an inclusive culture. All qualified applicants are encouraged to apply, regardless of race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Supervisory Responsibilities: This position has no supervisory responsibilities.

Benefits Package: African Community Housing & Development offers a comprehensive benefits package including: medical, dental, life, and long-term disability insurance, Employee Assistance Program (EAP), 401(k) retirement plan with employer contribution, and up to 11 paid holidays, 10 sick days, and 15 vacation days annually.

Note: ACHD emphasizes a highly collaborative approach that is rooted in equity and co-learning. Supervisors are to lead with equity and humbleness, recognizing that each staff member brings a highly valuable and essential background and perspective. Accordingly, supervisors are also accountable to staff members, working to ensure they (supervisors) are meeting the needs of staff and providing a healthy and safe environment where feedback and learning is two-way. In other words, supervisors should work to build a positive environment where staff and supervisors learn together, and mistakes are considered a healthy part of personal and professional growth.