Administrative Assistant

Description

As a key member of our firm, this position will assume an important role in providing a variety of administrative support services to senior leadership across multiple practice areas. Day-to-day responsibilities may include calendar management, meeting organization, expense management, CRM support, and other general administrative work. This is a great opportunity for experienced administrative professionals who understand the importance of customer service, organization, confidentiality, and positivity in their work and how it affects all aspects of the business.

Responsibilities

• Coordinate and manage calendars for senior leadership, ensuring priorities are handled efficiently and sensitive matters receive appropriate attention
• Organize meetings, including scheduling, sending reminders, preparing materials, and arranging reservations or catering when needed
• Assist with task management and maintain leadership to-do lists
• Draft and edit emails, prepare meeting documents, and support communication needs on behalf of senior leadership
• Assist with expense reporting and time entry with accuracy and timeliness
• Maintain organized electronic and physical records, including filing and retrieving documents and reports
• Enter and maintain CRM data for senior leadership
• Support preparation and formatting of presentations or partner-level materials as needed, ensuring a polished and professional look
• Provide backup support for general office or administrative tasks as needed

Qualifications

• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Strong writing, editing, and proofreading skills
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Professional, personable, and accountable
• Ability to maintain discretion and confidentiality
• Willingness to work extended hours on occasion, as needed

Requirements

• 3+ years of related work experience as an administrative assistant in a professional setting
• Bachelor's degree (preferred)
• Experience working in a CPA firm a plus

Benefits

· Health Insurance – Immediate eligibility for employer-sponsored medical, dental, vision

· Work-Life Balance – generous PTO, parental leave

· Flexible Spending & Dependent Care Accounts

· 401k/Retirement Advising

About Us

Hungerford is a forward-thinking, innovative firm with over 80 years of proud service to West Michigan. We offer expertise in tax, audit, accounting, business advisory, technology, and wealth management, and are deeply committed to diversity, equity, inclusion, and collaboration—within our team, with clients, and throughout the community.

Our culture is rooted in excellence, inclusivity, and a shared dedication to client success and employee growth. By exchanging innovative ideas, we help organizations thrive, create new opportunities for our people, and give back in meaningful ways.

And through it all, we make sure to have fun. As a locally owned and operated firm, we’re proud to call Grand Rapids, Greenville, Holland, Muskegon, and St. Joseph home.