Executive Assistant and Communications Coordinator

Description

Job Title: Executive Assistant & Communications Coordinator

Location: Fort Benton, MT (on-site with flexibility as appropriate)

Employment Type: Part-time with opportunity to transition to full-time.

Reports to: Chief Executive Officer

Position Summary

We are seeking a highly organized, proactive Executive Assistant & Communications Coordinator to support the CEO in a dynamic, mission-driven organization. This role combines executive assistance, industry trade association support, social media management, data-driven digital communications, and earned media coordination.

This position is ideal for someone who is self-motivated, detail-oriented, and comfortable operating in a fast-paced environment. The role may begin part-time, with the potential to grow into a full-time position based on performance and business needs.

Key Responsibilities

Executive Assistant Support

• Manage the CEO’s calendar, scheduling, and travel logistics.
• Prepare meeting agendas, take notes, and track follow-up action items.
• Draft and manage correspondence and internal/external communications.
• Anticipate scheduling conflicts, meeting preparation needs and shifts in priorities.
• Support document management and organization using Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint).
• Handle Company confidential and other sensitive information with discretion and professionalism.

Industry Trade Association & Advocacy Support

• Support the CEO’s involvement in industry trade associations, coalitions, and advocacy initiatives.
• Coordinate meetings, working groups, and stakeholder communications.
• Prepare briefing materials, agendas, and follow-up documentation.
• Track timelines, deliverables, and commitments across multiple organizations.
• Assist with research and background preparation on industry or policy-related topics.

Social Media, Analytics & Digital Communications

• Manage the CEO’s social media presence across LinkedIn, Instagram, TikTok, X, and YouTube.
• Develop and maintain content calendars and posting schedules.
• Schedule posts using platform-native or third-party tools.
• Monitor and actively engage with comments, messages, and mentions.
• Track and report on performance metrics including reach, engagement, growth, and watch time.
• Identify trends, formats, and insights to inform content strategy.
• Assist with basic photo/video editing and graphic creation using tools such as Canva, CapCut, or Adobe Express.

Earned Media & Collaboration Support

• Identify and support earned media opportunities, including podcasts, interviews, panels, and features.
• Assist with outreach to media contacts, podcast hosts, and collaborators.
• Coordinate scheduling and logistics for media appearances and partnerships.
• Track media placements, collaborations, and outcomes.

Required Qualifications

• Bachelor’s degree in Communications, Marketing, Public Relations Business, Political Science, or a related field - OR - equivalent relevant work experience in executive support, communications, marketing or media.
• Proficiency in Microsoft 365 (Outlook, Work, Excel, Teams, SharePoint).
• Strong written and verbal communication skills.
• Familiarity with social media platforms and basic analytics.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment. 

Preferred Qualifications

• Internship or work experience in social media, communications, executive assistance, marketing or advocacy.
• Photo and video editing experience.
• Interest in agriculture, manufacturing, public policy, or industry-building initiatives.

Key Competencies

• Proactive and self-directed.
• Strong judgement and discretion.
• Comfortable working closely with executive leadership.
• Analytical mindset with attention to performance data.
• Professional, adaptable and dependable.

General Physical Abilities

• Ability to sit or stand for extended periods while working at a desk.
• Frequent use of hands and fingers for typing and operating office equipment.
• Regular verbal communication and the ability to hear in typical office and group settings.
• Ability to move throughout the office to access files, equipment, and meetings.
• Vision abilities including close vision and focus adjustment for reading documents and using a computer.

Occasional Physical Demands

• Occasional lifting and carrying of office materials up to 10 pounds, and occasionally up to 25 or 30 pounds.
• Occasional bending, stooping, kneeling, crouching, or reaching to access materials.
• Occasional travel to offsite meetings, events or other work locations; a valid driver’s license may be required.

Compensation & Benefits

• Competitive hourly or salaried compensation, commensurate with experience.
• Part-time role with opportunity to transition to full-time based on performance and Company needs. (estimate 20-40 hours)
• Paid time off, sick leave, and professional development opportunities.
• Opportunity for growth and increased responsibility over time.

Why Join Us

This role offers hands-on exposure to executive leadership, industry advocacy, media engagement, and digital communications. It is well-suited for someone seeking meaningful responsibility, professional growth, and the opportunity to contribute to both Company and industry-level initiatives.

Who We Are

IND HEMP, LLC is an agriculturally based business producing safe, high-quality industrial hemp products for a variety of industries and consumers. We strive to create value in the industrial hemp supply chain as a profitable and sustainable company while encouraging personal relationships with all those with whom we interact. Developed as an opportunity to help farming communities, IND HEMP focuses on relationships with their employees, farmers, and customers, all the while maintaining an environmentally conscious company grounded in integrity and hard work.

Fort Benton, Montana is home to IND HEMP's two processing facilities: one dedicated to the processing of hemp oilseed and the other focused on industrial hemp fiber products. Each operation is purpose-build to provide industrial hemp food, feed and fiber products across a variety of applications and industries while providing our farmers with multiple revenue stream and contract production opportunities.

As a Certified B Corporation®, IND HEMP, LLC uses its business as a force for good, and its passionate support of regenerative agriculture, sustainable business practices, and local community have always been hallmarks of our business. IND HEMP is a proud equal opportunity employer.

All qualified applicants will receive consideration for employment without discrimination to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by applicable law. Employment decisions are based on qualifications, merits, and business needs.

IND HEMP offers a comprehensive benefits package, including medical, dental, vision, retirement, life, disability and leave of absence plans. This position requires completion of a pre-employment drug screen, a background check and a physical demand assessment.

For more information or to submit your application, please visit our website www.indhemp.com.