Office Services Assistant (32 hours per week)

Reporting to the Administrative Services Manager, the Office Services Assistant is responsible for assisting with day-to-day office operations, such as ordering of supplies, overnight shipping, maintenance of company equipment and furniture, and general office organization.

PLEASE NOTE: This is a 32 hour per week (with occasional OT) position and is eligible for benefits.

WHAT YOU’LL DO:

• Takes inventory of office kitchen supplies and distributes supplies as needed.
• Maintains inventory of office supplies and welcome kit supplies; coordinating and delivering welcome kits for new hires at 2N.
• Makes regular UPS or US Mail shipments to regional offices and communities.
• Responsible for day end closing of UPS.
• Maintains general office organization. Assures that hallways, walkways and public areas are well lighted, uncluttered and kept in a safe manner, free of boxes or other debris.
• Responsible for the set up and securing of furniture on the outside deck.
• Sorts interoffice mail and makes regular daily pick-up of mail.
• Maintains kitchens; keeps kitchen areas stocked with supplies; regularly cleans kitchen equipment (refrigerator, water, coffee and beverage dispensers, and popcorn machines).
• Monitors inventory and distributes paper stock to all copiers, fax machines and printers.
• Maintains conference rooms and keeps them neat and stocked with supplies.
• Keeps mail, supply, copier, and storage areas, and conference rooms in order.
• Handles office services requests such as changing light bulbs, hanging pictures, etc.
• Maintains bulletin boards and posts company information.
• Assists in the processing of overnight shipments.
• Assists in large and small office moves.
• Answers the EQR corporate telephone line and directs calls appropriately
• Responsible for accepting and greeting registered visitors and escorting them to their EQR contact or lobby reception as directed.    
• Assist with set-up and breakdown of 2N office events.
• Answers the main telephone line and directs calls appropriately
• Assists with other projects as necessary.
• Represents the Company in a professional manner at all times. Consistently maintains a professional courteous attitude when dealing with residents, coworkers, guests and the general public.
• Performs other duties as necessary.

REQUIREMENTS:

• High school diploma or GED
• Experience using Google platform and Microsoft suite
• Able to lift 40 pounds or more
• Excellent communication skills
• Be available to work occasional overtime

The Company may revise this job description from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor to limit the Company’s right to assign other functions to an employee in this position. This job description does not constitute a written or implied contract of employment.

SALARY:

$19.00–$23.00 per hour, with occasional overtime. A discretionary performance-based incentive may be available.

The successful candidate's starting pay will be determined based on job-related skills, experience, and qualifications.

WE CARE ABOUT YOUR TOTAL WELLBEING:

• Physical Wellbeing: Medical, dental, and vision care 
• Social Wellbeing: 9 paid holidays, annual vacation time, paid sick leave, new parent benefits
• Financial Wellbeing: 401(k) Retirement Savings Plan, Rent Discounts, Competitive Compensation
• Community Wellbeing: Paid Community Service Hours
• Career Wellbeing: Leadership Development
• Learn more about our Total Wellbeing program here.

RELOCATION:

Equity Residential does not cover relocation costs for this opportunity; all relocation and related expenses are the responsibility of the candidate.

PHYSICAL AND VISUAL ACTIVITIES:

Ability to effectively hear, speak, and communicate in person and over the phone, including the clear exchange of information through spoken and written communication. Ability to interpret, evaluate, and accurately convey detailed verbal and written instructions. Visual acuity sufficient to use a computer effectively and read written materials. Ability to lift, push, pull, or carry up to 15 pounds to distribute documents, supplies, and materials throughout the office or facility. May be required to climb stairs.

The above describes the physical and visual activities that are commonly associated with the performance of the essential functions of this job. “Commonly associated” is not intended to mean always or only. Reasonable accommodation will be provided as required by law to enable otherwise qualified employees with a known disability to perform the essential functions of the job.

WORKING ENVIRONMENT:

Our work environment is casual, collaborative, and people-first. Team members are encouraged to bring their authentic selves to work, share ideas openly, and communicate comfortably across all levels of the organization. While we value professionalism and accountability, we also believe a relaxed atmosphere fosters creativity, productivity, and strong working relationships. Employees enjoy a flexible, supportive culture where teamwork, mutual respect, and a sense of balance are priorities.

Equity Residential is an Equal Opportunity Employer. We are committed to equal employment opportunities for all job applicants and employees. No job applicant or employee will be discriminated against because of race, religion, color, sex, sexual orientation, gender, sexual/gender identity, age, disability, pregnancy, national origin, military or veteran status, or any other characteristic protected by applicable law. Equity Residential is committed to hiring a diverse workforce. Equity Residential has a smoke-free workplace environment.

Working for Equity Residential (EQR), a leading multi-family real estate investment trust (REIT), means living our purpose: creating communities where people thrive. It means striving to provide the best in apartment living, speaking boldly about new ideas for innovation, and inspiring creativity in the ways we work together. 

Our portfolio of high-quality properties in urban growth markets – New York City, Boston, Washington DC, Seattle, San Francisco, Southern California, and Denver – provides homes where people most want to live, work and play. We've got the best people in the business, as evidenced by our employee engagement scores and customer loyalty ratings. That’s why our employees say they are proud to work at Equity, a company that gives our residents a place where they can Live Remarkably, and offers a culture where our employees have the opportunity to thrive.

Equity Rewards

When you join Equity Residential, you won’t be treated as simply another employee — you will be considered a partner in our shared success. As such, we are committed to investing in your personal success through a benefits program that supports your Total Wellbeing. 

We recognize that everyone has different needs outside of work. That’s why, in addition to a competitive benefits package (medical, dental, vision and paid time off), we offer many unique benefits options to employees, like a comprehensive wellness program, pet insurance, new parent benefits, and paid time off for community service projects. In addition to your next job, you can also find your next home with us! Rent discounts on Equity Residential apartment homes are available to our benefits-eligible employees. The amount of the discount offered is determined based on the market, ranging upwards from 20%. Learn more about our Total Wellbeing program here.

Equity Values

At Equity Residential, like our residents, our employees come from everywhere. A richly diverse work environment captures top talent, cultivates the best ideas, and creates the widest possible platform for success. By focusing on inclusion, these differences are harnessed to create value — in ideas, business practices, relationships, and employee engagement. As an Equal Opportunity Employer, we are committed to maintaining a diverse, inclusive and equitable work environment where our employees can thrive. 

All aspects of the employment process are merit-based. Every Equity employee is expected to maintain a work environment that is free from discrimination and harassment. Equity Residential does not discriminate against any employee or job applicant because of race, religion, color, creed, sex, sexual orientation, gender, sexual/gender identity/expression, age, pregnancy (including childbirth, lactation or related medical conditions), physical or mental disability, national origin, citizenship status, military (including uniformed service member or protected veteran) status, marital status, genetic characteristic or information, ancestry or any other characteristic protected by law. Equity Residential also prohibits retaliation against individuals who report harassment or discrimination, or participate in investigations into such conduct.