Tax & Insurance Analyst

Description

Job Summary: 

MIMCO is seeking a highly organized and analytical Tax & Insurance Analyst to manage and improve the processes related to property tax compliance, insurance policy administration, forecasting, budgeting, and claims management for a portfolio of commercial real estate assets. This role plays a key part in ensuring compliance with tax and insurance obligations, improving operational efficiency, and identifying cost-saving opportunities while maintaining strong internal and external collaboration across departments and third-party consultants. This position exists in a temperature-controlled environment. 

Essential/Key Functions: 

• Property Tax Management, Compliance, & Reporting

o Partner with tax consultants, Accounting, and Property Management teams to ensure accurate assessments and tax obligations.

o Review property tax assessments and manage the appeal/protest process for over-assessed properties.

o Coordinate invoicing and payments for third-party tax consultants and City Brokerage, ensuring accuracy and compliance.

o Monitor tax budgets and accruals, identifying and addressing variances or discrepancies.

o Support negotiations related to abatements, exemptions, and tax incentives.

o Ensure timely payment of all tax obligations for MIMCO-managed partnerships.

o Coordinate with Lease Administrators to ensure proper collection and remittance of tenant real estate tax reimbursements.

o Maintain jurisdictional tax compliance and respond to notices in coordination with Legal and Accounting.

o Oversee the use and effectiveness of the Yardi Tax Module.

• Tax Forecasting, Research, & Planning

o Prepare projections and scenario analyses to support budgeting and strategic decision-making.

o Collaborate with Finance and Accounting to ensure accuracy in tax expense recognition and deferred taxes.

o Monitor changes in tax legislation that impact MIMCO’s portfolio and operations.

o Identify tax-saving strategies, including abatements and local incentives.

o Estimate tax implications of acquisitions, dispositions, refinances, and lease agreements.

• Insurance Policy Management, Cost Analysis, & Budgeting

o Review and manage all insurance policies across the portfolio for appropriate coverage.

o Analyze property-level insurance costs and allocations; identify cost-saving opportunities.

o Collaborate with brokers to evaluate and benchmark insurance policies for adequacy and competitiveness.

o Assist with the preparation of insurance budgets and forecasts for current assets and acquisitions.

o Ensure coverage adequacy including general liability, loss of rent, named storm, flood, umbrella, and specialty policies.

o Evaluate alternative insurance structures such as self-insurance or captive.

o Track policy renewal dates; coordinate with accounting and insurance brokers for timely renewals.

o Monitor tenant insurance compliance and policy renewals through collaboration with Property Management.

o Communicate key insurance metrics and options to management and GPs.

• Claims Management, Policy Compliance, & Documentation

o Serve as the primary contact for all insurance claims, working with internal teams and insurers.

o Coordinate collection and submission of required documentation for property, liability, and loss of rent claims.

o Track claim statuses, ensuring timely processing, communication, and resolution.

o Maintain accurate claims records and generate regular reporting for management.

o Ensure compliance with lease, lender, and regulatory insurance requirements.

• Collaboration & Communication

o Work across departments to integrate tax and insurance considerations into operational and strategic decisions.

o Communicate critical tax and insurance obligations, timelines, and changes to relevant stakeholders.

o Manage third-party relationships with tax consultants and insurance brokers effectively.

o Clearly explain policy terms, claim processes, and risk management strategies to internal stakeholders.

• Process Improvement & Training

o Evaluate and improve tax and insurance processes, including adoption of automation or software solutions.

o Standardize documentation and procedures for handling tax notices, bills, insurance renewals, and claims.

o Provide training to relevant employees on updates and procedures relating to taxes and insurance.

o Perform in a manner that will prevent errors and omissions.

o Comply with MIMCO policies and procedures.

o Physical presence on the job is essential and necessary.

o Other duties as assigned by management

Requirements

Minimum (Required) Qualifications:

Education

Bachelor’s degree in finance, Accounting, Real Estate, Business Administration, or a related field.

Experience

· Minimum of 3 years of relevant work experience in property tax, commercial real estate insurance, or a similar role.

· Experience with property tax protests, insurance claims, and budget forecasting preferred.

Knowledge, Skills and Abilities

· Strong understanding of commercial real estate taxation and insurance practices.

· Proficient with Microsoft Excel and Office Suite; experience with Yardi strongly preferred.

· Excellent analytical, organizational, and documentation skills.

· Strong interpersonal and written/verbal communication skills.

· Self-starter with a focus on process improvement and attention to detail.

· Ability to manage multiple priorities and work cross-functionally.

· Knowledge of relevant federal, state, and local property tax and insurance regulations.

Disclaimer: 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

Physical, Mental and Environmental Requirements:

C=Constantly                        F=Frequently                                 O=Occasionally                                             R=Rarely

(5-8   hrs./shift)                    (2-5   hrs./shift)                            (Up to 2 hrs./shift)           (Does not   exist as regular part of job)

Physical                                                                            Mental                                                                   Environmental

On the job the employee must:                 On the job the employee must be able to:                     On the job the employee:

(O) Bend (F) Sit                                                             (F) Read/comprehend                            (R) Is exposed to excessive noise

(O) Squat (F) Stand                                                             (F) Write                                           (R) Is around moving machinery

(N) Crawl (F) Walk                                                (F) Perform calculations               (R) Is exposed to marked changes in  temperature  

                                                                                                                                                                        and/or humidity

(O) Climb (O) Push/Pull                                     (F) Communicate orally                       (R) Is exposed to dust, fumes, and/or gases

(R) Kneel                                                           (F) Reason and analyze                                          (R) Drives motorized equipment

(F) Handle objects (manual dexterity)   (F) Vision (requires close focus, distance focus,

                                                                     peripheral vision, color vision, depth perception 

                                                                           and focus adjustment)                                              (R) Works in confined quarters

(O) Reach above shoulder level                                                                                                      (R) Is around moving overhead cranes

(F) Use fine finger movements

( ) Other _________________

Must carry/lift loads of:

(O) Light (up to 25lbs.)

(R) Moderate (25-50lbs.)

(R) Heavy (over 50lbs.)

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include:

• Additional modifying equipment or devices.
• Modified work schedules.
• Providing an interpreter (sign language); or
• Making the work environment readily accessible to individuals with disabilities.