Legal Assistant

Description

Job Summary: 

The Legal Assistant plays a critical support role within MIMCO’s Legal Department by providing comprehensive administrative, document management, and legal project coordination services. This non-exempt position supports attorneys and legal staff across all aspects of the acquisition, disposition, and management of commercial retail properties, ensuring that legal operations run efficiently and effectively. This position exists in a temperature-controlled environment. 

Essential/Key Functions: 

• Assist with drafting, reviewing, and managing commercial lease agreements and related documentation. Perform legal related tasks including proofreading legal documents, drafting correspondence and entity documentation, and reviewing legal content for accuracy and consistency.
• Coordinate multiple legal projects simultaneously, litigation matters, and bankruptcy filings, secretary of state filings, and assist with real estate closings.
• Organize and maintain legal documents using paper and electronic filing systems.
• Prepare and distribute weekly status reports on internal and external legal matters for review by other departments and MIMCO leadership.
• Document written processes for the department and take minutes at internal meetings. 
• Collaborate with internal departments to support timely closings and legal project execution.
• Review and process new insurance claims and incident reports; organize claim resolution strategies and monitor timely resolution.
• Assist transaction coordinators on real estate matters as needed, including reviewing title commitments and exception documents, preparing transactional documents (leases, amendments, deeds, escrow instructions, etc.), and performing due diligence.
• Assist in the selection and implementation of legal department tools, processes, and software improvements to increase operational efficiency.
• Ensure all legal projects and contracts are accurately entered and maintained in MIMCO systems.
• Perform in a manner that will prevent errors and omissions.
• Comply with MIMCO policies and procedures.
• Physical presence on the job is essential and necessary.
• Other duties as assigned by management

Requirements

Minimum (Required) Qualifications:

Education

Associate degree or equivalent combination of education or experience required (bachelor’s degree preferred)

Experience

· Experience working as a paralegal or legal assistant at a law firm. 

· Experience working at title company, 

· Experience working as a project manager. 

Knowledge, Skills and Abilities

· Excellent verbal and written communication skills.

· Great attitude and the ability to learn quickly. 

· Excellent project management skills, time management, collaboration, delegation, forecasting and risk management.

· Ability to multi-task and prioritize work assignments to meet deadlines and job requirements.

· Strong analytical and problem-solving skills.

· Ability to maintain confidentiality, and to exercise discretion and good judgment. 

· The ability to succeed in a high-paced and at times stressful environment. 

· Ability to work well in multi-disciplinary teams.

· Proficient in Microsoft Office Products (Excel, Microsoft Project, Outlook, Word, PowerPoint, OneNote).

· Self-motivated and proactive, both with respect to managing workload and personal career development.

Disclaimer:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical, Mental and Environmental Requirements:

C=Constantly                       F=Frequently                         O=Occasionally                                     R=Rarely

 (5-8   hrs./shift)                 (2-5   hrs./shift)                   (Up to 2 hrs./shift)         (Does not   exist as regular part of job)

Physical                                                                           Mental                                                                        Environmental

On the job the employee must:              On the job the employee must be able   to:                    On the job the employee:

(O) Bend (F) Sit                                                        (F) Read/comprehend                                      (R) Is exposed to excessive noise

(R) Squat (F) Stand                                                         (F) Write                                                        (R) Is around moving machinery

(R) Crawl (F) Walk                                           (F) Perform calculations                                (R) Is exposed to marked changes in    

                                                                                                                                                           temperature and/or humidity

(F) Climb (R) Push/Pull                                (F) Communicate orally                           (R) Is exposed to dust, fumes, and/or gases

(R) Kneel                                                         (F) Reason and analyze                                          (R) Drives motorized equipment

(F) Handle objects (manual dexterity)    (F) Vision (requires close focus, 

                                                                    distance   focus, peripheral vision, 

                                                                    color vision, depth perception 

                                                                          and focus adjustment)                                          (R) Works in confined quarters

(O) Reach above shoulder level                                                                                              (R) Is around moving overhead cranes

(F) Use fine finger movements

( ) Other _________________

Must carry/lift loads of:

(O) Light (up to 25lbs.)

(R) Moderate (25-50lbs.)

(R) Heavy (over 50lbs.)

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include:

• Additional modifying equipment or devices.
• Modified work schedules.
• Providing an interpreter (sign language); or
• Making the work environment readily accessible to individuals with disabilities.