Facilities and Asset Manager

Description

 The Facilities & Asset Manager oversees facilities upkeep, warehouse operations, purchasing, inventory control, fleet readiness, and asset lifecycle management. This role ensures all Molinari Pools operational assets—property, equipment, vehicles, and materials—are maintained, organized, stocked, and ready to support the Route and Repair Divisions. The role supervises the Operations Support Technician and leads vendor relationships and purchasing workflows.  

Requirements

1. Facilities & Property Management 

• Oversee upkeep of warehouse interior, office exterior, equipment yard, and parking areas. 

• Coordinate maintenance vendors for HVAC, electrical, plumbing, landscaping, and pest control. 

• Maintain preventive maintenance schedules for property-related systems. 

• Conduct weekly facility walkthroughs and track corrective actions. 

• Ensure compliance with safety and environmental regulations for all facilities. 

2. Inventory Control, Purchasing & Vendor Management 

• Lead purchasing for chemicals, tools, parts, equipment, and operational supplies. 

• Develop strong vendor relationships to negotiate pricing, delivery schedules, and terms. 

• Monitor usage trends and proactively replenish inventory based on forecasts. 

• Oversee weekly cycle counts and quarterly full-inventory audits. 

• Verify incoming shipments and resolve discrepancies with vendors. 

• Evaluate vendor performance and recommend improvements or alternative suppliers. 

• Maintain digital asset tracking for tools, equipment, and high-value items. 

3. Warehouse Operations Oversight 

• Oversee daily warehouse workflow ensuring organization, cleanliness, and efficiency. 

• Maintain warehouse layout, labeling, zoning, and compliance with storage standards. 

• Enforce procedures for stocking, receiving, staging, and issuing materials. 

• Ensure chemicals, tools, and equipment are stored safely and compliantly. 

4. Fleet Readiness & Support 

• Oversee non-mechanical fleet readiness including supply stocking, chemical loading, and safety equipment. 

• Ensure vehicle staging and parking layouts support safe and efficient movement. 

• Coordinate with Route Tech Leaders and Repair Tech Leader regarding fleet needs. 

• Conduct weekly fleet staging inspections. 

5. Support for Route & Repair Divisions 

• Ensure all Route and Repair Technicians receive needed chemicals, supplies, and equipment daily. 

• Oversee staging and prep of RT supply kits, chemical refills, and repair parts. 

• Fulfill urgent requests to prevent service downtime. 

6. Equipment & Asset Lifecycle Management 

• Oversee maintenance and assignment of vacuums, blowers, nets, powered tools, and testing equipment. 

• Maintain asset logs for issuance, returns, and damage reporting. 

• Coordinate calibration and upkeep of testing equipment. 

• Develop equipment lifecycle plans to reduce downtime and extend asset longevity. 

7. Systems & Administrative Responsibilities 

• Ensure timely and accurate receiving documentation entry into NetSuite. 

• Maintain organized digital records for inventory, assets, and supply movement. 

• Generate weekly and monthly operational reports for leadership. 

• Own SOPs related to facilities, assets, warehouse operations, and fleet readiness. 

8. Leadership, Training & Development 

• Supervise, train, and evaluate the Operations Support Technician. 

• Assign daily workflows and ensure operational efficiency. 

• Improve processes to reduce downtime and support company growth. 

9. Safety & Compliance 

• Enforce chemical storage, PPE use, and warehouse safety protocols. 

• Maintain SDS documentation and ensure proper training for chemical handling. 

• Conduct safety meetings and ensure compliance with all regulations. 

Qualifications 

• 3–5 years experience in facilities, warehouse, asset management, logistics, or operations. 

• Experience managing vendors and purchasing workflows. 

• Proficiency in inventory systems; NetSuite preferred. 

• Strong leadership, communication, and organizational skills. 

Physical Requirements 

• Ability to lift 50 lbs. 

• Ability to perform physical tasks including walking, bending, lifting, and outdoor work. 

Reporting Structure 

Reports to: Director of Operations, Service 

• Direct Reports: Operations Support Technician