Purchasing / Inventory Coordinator

Description

JOB SUMMARY 

The Flooring Purchaser is responsible for managing the procurement of materials through both work order and stock order purchase orders. This role ensures timely and accurate ordering, maintains inventory levels aligned with upcoming job needs, and upholds company pricing and purchasing policies. Being detail-oriented, organized, and experienced in handling both electronic and manual purchase order processes within the flooring industry. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Generate and send Work Order Purchase Orders and Stock Order Purchase Orders via electronic systems and manual PDF formats. 

• Update manual purchase orders upon receiving order confirmations, ensuring accuracy in: 

o Price 

o Quantity 

o Promise date 

o Order/reference # 

• Review and complete purchase orders in the system with all required details. 

• Monitor current inventory levels using the reporting system. 

• Forecast material needs based on upcoming jobs and monthly projections. 

• Ensure stock orders are placed in alignment with job timelines and inventory requirements. 

• Track truckload pricing and vendor thresholds for bulk discounts. 

• Identify opportunities to meet minimum footage requirements for upcoming jobs to secure lower pricing. 

• Coordinate timing of stock orders to align with cost-saving opportunities. 

• Maintain up-to-date records of product pricing and vendor terms. 

• Ensure all purchases comply with company buying policies and budget guidelines.

• Communicate pricing updates and discrepancies to relevant departments. 

• Communicate with vendors to confirm orders, resolve issues, and ensure timely deliveries. 

• Build and maintain strong relationships with suppliers to support reliable procurement. 

• Maintain and update vendor contact information and assigned representatives using the company's shared 'Supplier Contact' worksheet. 

• Accurately document all purchase orders and confirmations. 

• Maintain organized records for audit and operational purposes. 

• Provide regular updates to management on purchasing activity and inventory status. 

• Experience in purchasing or procurement, preferably in flooring or construction. 

• Familiarity with manual and electronic PO systems. 

• Strong attention to detail and organizational skills. 

• Proficiency in inventory tracking tools and reporting 

• Excellent communication and vendor management skills. 

Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A high degree of experience and comfort with computer software is mandatory

• High school diploma or equivalent

• Customer service experience is preferred

• Attention to detail, establish priorities, and meet deadlines

• Ability to work independently as well as part of a team

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at computer monitor for long periods throughout the day.

• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General working conditions

• Office environment

• May have to meet tight deadlines

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)

• Life Insurance

• Disability Insurance

• Paid Holidays and Time Off

• 401(k) Plan with company matching

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation.