Admitting Assistant

Description

OCR has been the premier provider of orthopaedic care in Colorado, Wyoming, and Nebraska for 55 years! As we continue to grow, we are looking for individuals who share our values and are looking to contribute to our mission and vision. Are you passionate about patient care, team work, and inspiring others? If so, join the specialists in the medicine of motion today!

The Admitting Assistant provides clerical support to the surgery center staff. This position serves as the liaison between ASC front desk, Pre-op, Post Anesthesia Care Unit (PACU), Clinic, and Recovery Center and also manages the medical records system in the surgery center.

Essential Duties and Responsibilities

• Assembles charts for patients admitted to the ASC and ensures that all necessary forms are in the chart. Identifies and retrieves paperwork necessary for chart completion.
• Assists manager and department by performing secretarial and administrative duties under general supervision, utilizing knowledge of medical terminology and hospital, clinic, or laboratory procedures.
• Performs data entry for patients who are admitted to the ASC.
• Assists with the chart audit process and forwards charge sheet to purchasing.
• Answers phones and take messages or transfer calls as necessary; direct visitors and answer visitor/family questions.
• Keeps waiting family members apprised of patients’ status.
• Monitors medical, office, and nutrition supply/inventory and submits orders to appropriate personnel.
• Organizes daily work into the order of priority.
• Makes copies of necessary paperwork.
• Demonstrates a thorough knowledge of department and physician locations throughout the clinic.
• Maintains up-to-date telephone, physician, and personnel lists.
• Assists ASC front desk with any duties; vacation coverage, lunch coverage, etc.
• Serves on surgery center and OCR committees as needed.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent, required.
• Two years’ experience as a medical secretary or in a similar setting preferred.
• Demonstrated experience with Microsoft Office Suite or related software, ability to quickly learn medical software and similar computer applications.
• Core competencies in customer service, interpersonal skills, communication, teamwork, planning/organizing, reasoning and problem solving, and confidentiality.
• Valid driver’s license, reliable transportation, and willing to travel to multiple locations.

Physical Requirements

• The work environment is the typical office environment. The employee must be able to complete their work satisfactorily in an environment where there are significant distractions, including staff, patients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.
• While performing the duties of this job, the employee is frequently required to sit and use hands to finger, handle, or feel objects, tools, or controls up to 12 hours per day. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms, and stoop, kneel, crouch, or crawl.
• The employee may occasionally lift and/or move up to 20 pounds and should do so in a sound and safe manner. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Benefits

• Medical, Dental, & Vision coverage
• Life and AD&D Insurance
• Retirement savings and profit sharing plan participation
• Employee Assistance Program
• Paid Holidays & Paid Time Off
• Company-sponsored events
• Annual merit increases

*Benefit eligibility is dependent on employment status, and a waiting period may apply.

Orthopaedic & Spine Center of the Rockies (OCR) is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. OCR is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual experience and qualifications, without regard to a person's race, color, age, sex, gender identity, gender expression, marital status, sexual orientation, religion, creed, national origin, the presence of any physical or mental disability, or status as a disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran, or any other protected status.

 Applications will be accepted until the position is filled; to receive full consideration, please apply by February 2, 2026