HR Administrative Assistant

Description

BTD is seeking a highly professional, organized and detail-driven HR Administrative Assistant to provide end-to-end administrative support for core HR operations in a fast-paced manufacturing environment. 

This role is ideal for someone with advanced administrative capability, strong Excel and HRIS skills, and recruiting/onboarding coordination experience. 

You will be a key point of contact for employees and leaders while maintaining strict confidentiality and consistent execution. 

This position reports to the Human Resource Director and is responsible for daily clerical functions of the department assisting all HR staff as needed.

Requirements

Job Title: HR Administrative Assistant
Location: Batesville, IN (On-site)

Schedule: 1st shift-Full-time; with overtime/flexibility as needed, this would include periodic events on 2nd or 3rd shift quarterly.

7:30 am-4:00 pm, Monday-Friday.

Key Responsibilities

• Maintain accurate HR files and records (paper and electronic): scan, file, audit, and update documentation. 
• Support recruiting coordination: job postings, interview scheduling, candidate communications, background checks, and drug screens. 
• Support onboarding workflow: new-hire packets, orientation prep, I-9 documentation support and E-Verify processing (per company procedure). 
• Enter and maintain HR data in HRIS and spreadsheets (new hires, terminations, job/shift changes, benefits updates support). 
• Track attendance points, prepare reports, and distribute documentation to leaders regarding attendance concerns. 
• Provide payroll/benefits administrative support and submit required information to Temp Agencies weekly. 
• Administer site badge/security processes: collect photos, print badges, activate/deactivate access, maintain logs. 
• Support open enrollment logistics: forms, scanning, employee questions within scope, and documentation routing. 
• Coordinate meeting room setup for orientations/meetings; support employee engagement events (wellness, retirements, recognition). 
• Provide general HR front-office support: greeting visitors, phones as needed, and HR supply inventory.
   

Required Qualifications

• High School Diploma/GED (HR-related education/training a plus). 
• Prior experience in an high paced HR administrative role (manufacturing preferred). 
• Advanced Excel skills and strong Microsoft Office proficiency. 
• HRIS experience (Paylocity preferred; Plex a plus). 
• Working knowledge of HR laws and compliance basics (confidentiality, documentation standards, employment eligibility workflow). 
• Proven track record of dependability, professionalism, and ability to work at pace.
• Experience with AI (ChatGPT) 
• Valid driver’s license.
   

Work Environment

Office-based with periodic exposure to the plant floor; PPE required in designated areas. May lift up to 30 lbs occasionally.