Wedding & Event Coordinator

Description

Overview

The Wedding & Events Coordinator supports couples, families, and community groups by ensuring that all weddings and events at the Cathedral are well-planned, pastorally supported, and smoothly executed. The role blends hospitality, liturgical coordination, administrative management, and facility oversight.

Key Responsibilities

•  Coordinate all aspects of weddings and events, including rehearsals, ceremony flow, logistics, and on-site presence.

•  Guide couples through Cathedral policies, pastoral expectations, scheduling steps, and required documentation.

•  Facilitate communication between couples, clergy, the Music Department, and Cathedral staff.

•  Manage bookings, agreements, payments, sacramental paperwork, and verification of freedom to marry.

•  Promote and manage rentals of parish facilities, including inquiries, agreements, setup/teardown coordination, and vendor communication.

•  Recruit, train, and schedule volunteers to support weddings and events; maintain reliable backup coverage.

•  Maintain a warm, pastoral, and professional presence with all couples, guests, and renters.

•  Ensure liturgical integrity, respectful use of Cathedral spaces, and adherence to Cathedral policies.

•  Provide timely communication, respond to inquiries within two business days, and collaborate effectively with staff.

•  Maintain accurate records, calendars, and files for all weddings and facility rentals.

Requirements

Skills & Competencies

•  Strong organizational and administrative abilities.

•  Excellent communication skills with a warm, pastoral tone.

•  Ability to coordinate multiple moving parts and maintain calm under pressure.

•  Comfort working with clergy, musicians, vendors, volunteers, and diverse parishioners.

•  Ability to uphold confidentiality, pastoral sensitivity, and liturgical norms.

•  Professional appearance and conduct appropriate for sacred and celebratory settings.

•  Reliability in timekeeping, scheduling, and follow-through.

Experience & Knowledge

•  Background in parish ministry, customer service, event coordination or hospitality.

•  Familiarity with Catholic liturgy and sacramental preparation (or willingness to learn).

•  Comfortable managing volunteers and coordinating with multiple departments.

Work Schedule Expectations

•  Full-time, non-exempt.

•  Regular schedule Tuesday–Saturday, with flexibility for Friday/Saturday weddings and events.

•  Ability to adjust hours based on event needs while maintaining the 40-hour workweek.

•  Responsiveness to urgent pastoral or facility matters when on duty.

Professional Requirements

•  Completion of Diocesan Safe Environment training and background check.

•  Participation in ongoing pastoral, liturgical, and hospitality formation.