PROJECT ADMINISTRATOR

Description

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Project Administrator provides administrative support for projects under the supervision of the project manager. 

Essential Functions:

• Manage multiple projects with the ability to prioritize
• Communications liaison between the project and the client
• Ability to communicate with all levels of management, clients and project team members to achieve project objectives
• Work independently and make effective decisions in a timely manner
• Demonstrate think and act with a high degree of professionalism and confidentiality
• Produce work within a fast paced and deadline driven environment
• Work on special projects and reports as needed
• Prepare/format documents and develop/maintain complex excel spreadsheets
• Summarize correspondence to facilitate timely and efficient responses
• Schedule and coordinate meetings and appointments  
• Take and transcribe minutes at meetings, noting/posting of action items
• Assist Project Manager in expediting action items
• Answer phones, manage multiple project calendars, book travel arrangements, maintain files and filing system, prepare expense reports
• Ensure work is being performed within the guidelines of our company policies and procedures

Requirements

Preferred Qualifications

• 4+ years of project administrative experience
• Excellent proficiency in Microsoft Office: Word, Excel, & PowerPoint
• Must have the ability to prioritize, manage time well, troubleshoot and work in a fast-paced and deadline driven environment
• Must be organized and detailed oriented with the ability to multi-task
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively

Education

• High school diploma required
• Associates degree preferred

Competencies

• Problem-solving
• Results oriented
• Customer focused
• Business and people acumen
• Confidentiality 

Work Environment/Physical Demands

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• Must be able to use body members to work, move or carry objects or office materials.
• Must be able to exert up to 10 pounds of force occasionally.
• Physical demands requirements are at levels of those for sedentary work.

Gulf is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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