Executive Assistant, (9006)

Description

ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, and a passion for building and motivating world class, high performing teams. 

ESSENTIAL DUTIES and RESPONSIBILITIES:  

• Provide high-level administrative support to the President & CEO and Chief of Staff.
• Manage and prioritize the CEO’s calendar, coordinating meetings with internal and external stakeholders to ensure efficient scheduling and conflict-free time management.
• Prepare comprehensive meeting materials, including the 5 Ws (Who, What, When, Where, Why) and supplemental documents, enabling the CEO to make informed, strategic decisions.
• Screen phone calls, handle routine inquiries, and determine routing based on priority.
• Read and process daily mail, copies, and reports.
• Compose internal and external correspondence; assist executives with presentation materials.
• Help with drafting and editing letters and recommendation requests on behalf of executives. 
• Collect updates from Executive Directors and draft the CEO’s weekly staff email summarizing the past week’s events.
• Create and maintain organized filing systems and records.

Requirements

EDUCATION and EXPERIENCE: 

• Bachelor’s degree. 
• 5 years of experience supporting at the executive level.

 SKILLS and COMPETENCIES: 

• Ability to prioritize and meet deadlines.
• Ability to communicate effectively in written and oral form.
• Skills in decision-making and problem-solving. 
• Ability to interact with staff (at all levels) under pressure.
• Skill in the use of computers, preferably in a PC, Windows-based operating environment.

Benefits Package:

• Medical, prescriptions, dental and vision insurance
• Retirement savings plan with company match
• Company-paid and supplemental life insurance
• Flexible spending accounts
• Paid vacation, sick and personal leave
• 11 paid holidays
• Professional development and training
• Tuition reimbursement
• Employee referral bonus program

Work Schedule:  Monday - Friday, 8:30 AM - 5:00 PM