Project Coordinator

Description

Job Description – Project Coordinator

Level: L2 – Individual Contributor
Location: BrainStim Centers. Hybrid (On-site, Remote and Travel as Needed)
Employment Type: Full-Time
Reports To: COO or Designated Project Lead

Hourly Rate

$28.00 – $33.50 per hour, depending on experience and relevant background.

About BrainStim Centers

BrainStim Centers is a leading provider of advanced brain diagnostics and personalized, neuro-navigated TMS treatment for patients with complex neurological and mental health conditions. The organization continues to grow through new locations, clinical innovation, and strategic partnerships.

Position Summary

The Project Coordinator supports the execution of operational, growth, and internal initiatives across BrainStim Centers. This role focuses on coordination, scheduling, task tracking, and follow-through, ensuring projects progress according to established plans and leadership direction across multiple teams and locations.

Example Projects

• Coordinating logistics and readiness tasks for new clinic openings under leadership direction
• Supporting internal and external events, including open houses, attorney events, conferences, and internal culture activities
• Assisting with the rollout of new workflows, programs, or operational initiatives by coordinating schedules, communications, and materials

Key Responsibilities

• Maintain project schedules, task lists, and trackers
• Coordinate meetings, calendars, and follow-ups across clinical, operations, and administrative teams
• Track deliverables and identify risks or delays, escalating issues as needed
• Assist with vendor coordination and purchasing requests
• Prepare and maintain project documentation and basic status updates
• Support planning and execution of internal culture initiatives, staff engagement activities, and company events
• Travel to BrainStim Centers locations as required to support project execution

Qualifications

Required

• Bachelor’s degree and 3-4 years relevant work experience in project coordination, operations support, or a similar role OR 7+ years relevant experience
• Strong organizational, communication, and follow-through skills
• Ability to manage multiple tasks and deadlines in a fast-paced environment

Preferred

• Experience in healthcare, medical clinics, or multi-site organizations
• Experience supporting events, rollouts, or internal initiatives

Classification Statement

This position is classified as non-exempt and is eligible for overtime, meal and rest periods, and business expense reimbursement in compliance with California law.