A/P Finance Assistant

Description

Connecticut Institute For Communicites, Inc. (CIFC) seeks to hire a full-time A/P Finance Assistant to work in our Finance Department.

These positions are responsible for the following core functions and performs other tasks as needed:

· Accounts Payable processing (60%)

· Other (40%)

This position is expected to work on functions as per the most recent program allocation and is subject to revision as a result of organizational growth and change.

Under the direction of the CIFC Health Accounting Manager (or designee):

A. Accounts Payable Processing (60%)

· Receive and route purchase requisitions and vouchers within a timely manner to Deputy Finance Director/Comptroller, CIFC

Health Accounting Manager, CFO and assigns purchase orders as needed

· Logs and returns copies of approved purchase orders and requisitions to appropriate program manager

· Once required approvals are obtained and product / services have been rendered vouchers into the Blackbaud system. Keep

Deputy Finance Director/Comptroller or CIFC Health Accounting Manager informed of all situations and problems that affect the

smooth daily functioning of Accounts Payable

· Prepare or make deposits at local banks

· Place online orders as needed

· Reconcile petty cash, credit card collections and vaccine inventories

B. Other Responsibilities (40%)

 CIFC Health

o Various Balance Sheet Reconciliations

o Program specific finance analysis

o Complete other tasks assigned by Deputy Finance Director/Comptroller, CIFC Health Manager and the CFO in an accurate and timely manner

o Cash collection and bank deposits from health center sites

o Cash collection reconciliation

Staff/Team Expectations

• Uphold the shared values of the program and maintain Relias training
• Cooperate with co-workers, providing assistance, information or other support as it is needed to ensure quality service to children and families and to build and maintain positive relationships
• Actively participate in staff meetings, mandated training, committee meetings, and other program-wide functions as needed, including some evening activities
• Recognize that your job description is service area specific and that a successful employee upholds the overall employment manual and specifically, but not limited to, confidentiality, child abuse reporting, attendance and dependability, appropriate dress, program resources, and promoting and maintaining a safe work environment
• Demonstrate integrity and responsibility by always doing one’s personal best, being honest and ethical, following through on commitments
• Maintain a commitment to professionalism, continue own professional development and manage performance by taking responsibility for one’s own performance, setting goals, eliciting feedback, tracking progress and addressing performance issues promptly
• As requested, attend local, state and regional initiatives to represent the agency and to develop professionally
• Exhibit flexibility by showing an openness to different and new ways of doing things, and changing strategy when an initial strategy is unsuccessful
• Show initiative by identifying what needs to be done and doing it before being asked or before the situation requires it
• Respect the time constraints of co-workers by showing up to meetings promptly, and giving advance notice if for any reason you are unable to carry out your responsibilities

Requirements

Qualifications:

• AA in Accounting or related field, and two (2) years related experience, or BA in accounting or related field, and some related experience
• Bilingual (Spanish/English) skills highly preferred
• Thorough knowledge of Excel software program
• Thorough knowledge of general office practices, generally gained through at least one year’s part-time equivalent office/administrative experience
• Strong working knowledge of computers, the internet, Windows and Microsoft Office software
• Accurate editing and keyboarding skills (45 words per minute)
• Ability to work in a professional manner both independently and with others in a team environment
• Strong written and verbal communication skills
• Strong organizational skills
• Ability to perform assigned duties in a safe and efficient manner.
• Able to tolerate occasional lifting of up to 25 pounds
• Able to tolerate daily sitting working at a computer and standing to operate various office equipment
• Able to handle daily repetitive hand and wrist motions, via production/copying, keyboarding, phone work, and the like
• Able to comprehend assignments, determine and prioritize workload, multi-task, problem solve and meet deadlines
• Handle frequent in-person, electronic and phone contact with staff and public, often involving confidential information
• Must be at least 18 years of age
• Pass physical examination, background check.

Competitive compensation, plus comprehensive fringe benefits package, including health care coverage and retirement program. 13 paid Holidays in addition to paid time off. CIFC is an approved site for PSLF eligibility.