Accounts Receivable Specialist

Description

The Accounts Receivable Specialist is integral to maintaining the financial health of Lin Engineering by managing all aspects of the accounts receivable process. This role requires a high level of autonomy and is responsible for ensuring invoicing, payment processing, and account reconciliations are handled accurately and in a timely manner. The successful candidate will possess exceptional attention to detail, strong communication skills, and the ability to build and maintain positive relationships with both internal teams and external customers.

Key Responsibilities

· Accurately process and record customer payments, including checks, credit card transactions, and ACH/Wire transfers.

· Maintain daily cash posting documentation and ensure all financial records are consistently updated.

· Prepare and distribute invoices and account statements to customers in a prompt manner.

· Manage customer and accounts receivable files in compliance with tax regulations and company policies.

· Conduct professional collection calls to secure timely payment while preserving positive customer relationships.

· Collaborate with sales, customer service, quality departments, and customers to investigate and resolve account discrepancies.

· Complete reconciliations for bank and credit card accounts.

· Participate in inventory cycle counts and assist with semi-annual inventory activities as needed.

· Support monthly close processes and serve as backup for other accounting functions when required.

· Perform additional duties as assigned to support the accounting team.

Qualifications

· Experience: Prior experience in accounting or accounts receivable is required, with preference given to candidates with experience in a manufacturing environment.

· Technical Skills: Proficiency with ERP management systems, preferably SAP, as well as strong competency in Microsoft Office applications.

· Education: A degree in Accounting or a related discipline is preferred.

Core Competencies

· Outstanding interpersonal and communication abilities.

· High attention to detail and strong organizational skills.

· Ability to work independently, demonstrate initiative, and efficiently manage multiple tasks.

· Adaptability to changing work assignments and a cooperative, team-oriented attitude.

· Strong analytical skills with the ability to resolve discrepancies constructively.

· Professional written communication for correspondence and documentation.

· Commitment to following all company, job-specific, and safety policies and procedures.

· Willingness to participate in required training.

· Travel: None (0%).

Location: Morgan Hill Office

Classification: Exempt, Full-Time

Reports to: Financial Controller
Work Hours: Monday–Friday, 8:00 AM–5:00 PM (Overtime may be required during month-end or year-end close) 

Requirements

• Minimum of two years of Accounts Receivable experience required; prior experience in a manufacturing environment preferred. 
• Proficiency with ERP systems (SAP preferred) and Microsoft Office Suite. 
• Superior attention to detail, organizational abilities, and capacity to manage multiple tasks concurrently. 
• Associate or bachelor’s degree in accounting or related discipline preferred. 
• Excellent interpersonal and communication skills, with a strong customer-service orientation. 
• Ability to work independently and collaboratively within a team environment.