Administrative Specialist

Description

About Yinlun TDI LLC

Yinlun TDI LLC is a leading provider of advanced thermal management solutions for the U.S. automotive, commercial truck, and off highway markets. Following the acquisition by Zhejiang Yinlun Co., Ltd., Yinlun TDI has further strengthened its engineering expertise and manufacturing capabilities in the United States.

Headquartered in Houston, TX, Yinlun TDI LLC maintains sales and engineering facilities in California, Michigan, Illinois, and North Carolina. With strong support from our parent company, we are well positioned for continued growth across conventional heat exchangers, hybrid, electric vehicle (EV), and autonomous driving sectors.

Yinlun TDI LLC is an ISO 14001 and IATF 16949 certified manufacturer of heat exchangers and fluid cooling components for automotive, commercial truck, bus, and industrial markets. 

Position Overview

We are seeking a professional and detail-oriented Administrative & Office Operations Specialist to support our Houston headquarters. This role serves as a key front-facing and operational support position, responsible for visitor reception, office administration, logistics coordination, and maintaining a professional corporate environment. The role is critical to supporting headquarters operations and reinforcing the company’s image in North America.

Key Responsibilities

Reception & External Interface

• Serve as the primary point of contact for visitors, including headquarters executives, customers, suppliers, partners, and industry peers

• Coordinate visit schedules, reception arrangements, meeting room setup, and on-site support

• Ensure a professional, organized, and welcoming experience for all visitors

• Support major visits, business meetings, and internal/external events as needed

Office Administration

• Manage daily administrative operations of the headquarters office

• Oversee office supplies procurement, asset tracking, and administrative documentation

• Coordinate meeting room usage and maintain shared office spaces

• Support the development and execution of office administrative procedures and standards

• Act as the administrative coordination hub for headquarters staff

Facilities & Logistics Support

• Maintain the overall appearance, functionality, and professionalism of the office building and surrounding areas

• Coordinate with property management, cleaning, security, and maintenance service providers

• Support office layout adjustments, moves, renovations, and related logistics

• Track and assist with administrative and facilities-related expenses and budget control

General Headquarters Support

• Assist with administrative coordination between headquarters, manufacturing sites, and other regional teams (including Mexico, if applicable)

• Support management with ad-hoc administrative and operational tasks

• Participate in the implementation of administrative systems and standards as the headquarters continues to scale

Requirements

Basic Requirements

• Bachelor’s degree or equivalent work experience in Administration, Business, or a related field

• Minimum 3 years of experience in office administration, facilities support, or reception-related roles

• Strong verbal and written communication skills in English; bilingual is a plus.

• Familiarity with U.S. office environments and basic administrative compliance practices preferred

Skills & Competencies

• Professional appearance and demeanor; strong service mindset

• Excellent organizational and multitasking abilities

• High attention to detail with strong execution capability

• Ability to work independently and resolve routine administrative issues

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Benefits

• Competitive salary and performance-based bonus

• Comprehensive benefits package (medical, dental, vision, life insurance)

• Short-term and long-term disability coverage

• 401(k) with company match

• Paid vacation, sick time, holidays, and floating holidays

• Career growth opportunities in a fast-paced, global environment