Business Manager

Description

Organization Description 

The Center on Colfax has grown to become the largest LGBTQ+ community center in the Rocky Mountain regain.  The Center is a collaborative leader that positively impacts the lived experience of LGBTQ+ people in Denver and Colorado by creating inclusive programs and events, fostering connections, and leveraging the individual and collective strengths of the community.  In addition, the Center produces Denver PrideFest/Parade/Pride 5K, the largest Pride celebration in the Rocky Mountain Region.    

Position Summary 

The Business Manager is responsible for overseeing the organization’s financial operations and administrative functions to ensure accuracy, compliance, efficiency, and support for mission-driven programs. This position manages general accounting, accounts payable and receivable, payroll, benefits enrollment, and financial reporting. 

General Responsibilities 

Financial Management & General Accounting 

• Maintain accurate and up-to-date financial records in accordance with GAAP for nonprofit organizations 
• Reconcile bank accounts, credit cards, and general ledger accounts 
• Prepare monthly financial statements 
• Assist in annual budgeting and forecasting processes 
• Support the annual financial audit and ensure compliance with federal and state regulations 

Accounts Payable & Accounts Receivable 

• Process invoices, bills, reimbursements, and vendor payments in a timely manner 
• Manage accounts receivable, including invoicing, tracking payments, and posting deposits 
• Maintain vendor records and ensure proper documentation and approvals 
• Monitor cash flow and provide regular updates to CEO and Finance Committee 

Payroll Administration 

• Administer payroll using the organization’s payroll system 
• Ensure accurate recording of hours, compensation changes, and paid time off 
• Prepare and manage payroll-related reports, including taxes and year-end forms (e.g., W-2, 1099) 
• Maintain compliance with local, state, and federal employment laws 

Benefits Enrollment & HR Support 

• Oversee employee benefits enrollment, changes, and annual open enrollment 
• Serve as primary contact with benefits providers 
• Maintain employee records in accordance with HR policies and privacy requirements 
• Manage the administrative onboarding and offboarding process 

Administrative & Operational Support 

• Develop and maintain financial and administrative policies and procedures 
• Support grant reporting and tracking of restricted funds 
• Manage organizational insurance policies and renewals 
• Provide general administrative support to leadership and programs as needed 

Requirements

Qualifications 

Required 

• Minimum 5 years of bookkeeping or accounting experience 
• Strong knowledge of nonprofit GAAP and standard accounting practices 
• Minimum 3 years of experience processing payroll 
• Minimum 2 years of experience managing benefits vendors and open enrollment 
• Proficiency with QuickBooks accounting software 
• Excellent attention to detail and organizational skills 
• Ability to maintain confidentiality 
• Support for the mission of The Center and LGBTQ+ issues and community 

Preferred 

• 3+ years of experience in nonprofit accounting or bookkeeping 
• Proficiency in online payroll platforms, Paylocity preferred 
• Proficiency in online billing platforms, Bill.com preferred 
• Proficiency in Microsoft 365, including Excel, Word, Outlook, SharePoint, and Teams 
• Familiarity with grant reporting and fund accounting 
• Strong communication and collaboration skills 

Physical Requirements 

• Prolonged periods of working on a computer. 
• Remaining in a stationary position, often standing or sitting for prolonged periods. 
• The ability to communicate accurate information and ideas, written and in conversation, so others will understand.