Accounts Payable/Accounts Receivable Specialist

Description

Classification: Non-Exempt

Reports to: Controller

Summary/Objective

The Accounting Specialist is a member of the Accounting Department, which is responsible for maintaining the financial records of the Company. The position reports directly to the Controller and is occasionally assigned tasks by accountants or the CFO.

Essential Functions

Cross train and cover for PTO for following roles:

Accounts Payable 

• Receive vendor invoices and route for appropriate approval.
• Process and enter approved vendor invoices for payment; prepare checks for signa-ture.
• Reconcile accounts payable entries and vendor statements, and research discrepancies and inquiries. Update and maintain Weekly Payments schedule.
• Month-end close of Accounts Payable module of accounting system.

Accounts Receivable

• Process payments received through lockbox and checks
• Post payments to customer accounts and invoices
• Reconcile balances
• Research short payments and deductions
• Receive approval for customer deductions
• Research and reconcile customer invoice issues

Miscellaneous Accounting Functions and Projects – including, but not limited to:

• Perform activities assigned by accountants such as daily cash reconciliation, preparing and entering journal entries, reconciling accounts, posting daily and weekly transactions.
• Maintain various accounting files and records, including on-site and off-site storage.
• Additional tasks and responsibilities as assigned.

Communication and Work as a Team Member

• Occasional participation in discussions about confidential and/or sensitive matters.
• Ability to work individually or with a team.
• Communicate with others through written, oral, and face-to-face interactions.
• Adhere to safety standards and Company policies.
• Strong communication and analytical skills.

Requirements

Competencies

• Excellent customer service, time management & problem solving skills.
• Extensive knowledge of software applications such as Word, Excel, Access and PowerPoint.
• Proficient in spelling, punctuation, grammar, written and oral communications.
• Discretion, good judgment and good organizational skills.
• Strong initiative along with the ability to work independently.
• Detail oriented.
• Excellent problem-solving skills.
• Ability to work under pressure with deadlines.

Supervisory Responsibility

This position has no supervisory responsibilities. 

Work Environment

The employee generally works in an office setting with occasional travel to sites which could ex-pose the employee to outside environmental situations including hot, cold and/or wet conditions. The position requires extensive use of office equipment as well as occasional use of other types of manufacturing/processing or specialized aquaculture equipment. The employee may at times re-quire hearing protection.

Physical Demands

This position requires walking, standing, bending, and lifting/carrying (up to 35 pounds). 

• Often requires walking or moving to accomplish tasks.  
• Often requires standing or sitting for sustained periods of time.  
• Occasionally requires stooping and reaching.    
• Occasionally requires pushing using upper extremities to press against something with steady force.  
• Occasionally requires pulling using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.  
• Lifting is required on an occasional basis.
• Repetitive motions are required which involve substantial movements of the wrists, hands, and/or fingers.    
• Often requires feeling of products perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.  
• Hearing must be adequate to perform duties and interact in person clearly and efficiently.
• Manual dexterity as required for specific equipment or instrumentation use.
• Requires clear vision, the ability to identify and distinguish color and to adjust focus.

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Position Type/Expected Hours of Work

• Full-time position, Monday through Friday, 8:00 a.m. – 5:00 p.m. Ideally, majority of time will be in office. .

Travel

• Travel to sites as needed for projects and as operational needs dictate is required.

Required Education and Experience

• Required to have basic knowledge of various computer programs.
• Ability to communicate clearly in English.

Preferred Education and Experience

• Training, Associates or Bachelors degree in accounting.
• Experience in accounts payable, accounts receivable, payroll, and general ledger systems.  

Additional Eligibility Qualifications

None.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.