Building Maintenance Supervisor

Description

Introduction:

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 35 years. With offices throughout California, Nevada, Arizona, Idaho, and Washington Seabreeze and its family of companies has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable,” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Summary:

The Building Maintenance Supervisor is responsible for overseeing all aspects of building operations, maintenance, and safety systems. This role requires comprehensive knowledge of mechanical systems, fire life safety codes, budget management, and team leadership. The supervisor will manage maintenance staff, coordinate with vendors, prepare budgets, and ensure compliance with all relevant codes and regulations while maintaining effective communication with boards, communities, and stakeholders.

Essential Duties and Responsibilities:  

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Team Management and Leadership 

•  Supervise, train, and evaluate maintenance and subordinate staff performance 
•  Develop and implement training programs for subordinate staff on safety protocols, equipment operation, and maintenance procedures 
• Schedule and assign work tasks to ensure efficient operations 
• Conduct regular performance reviews and provide ongoing coaching and development 

Financial and Budget Management 

• Prepare, manage, and monitor operating budgets for maintenance operations 
• Develop and oversee reserve budgets for capital improvements and major repairs 
• Track expenses, analyze variances, and implement cost-control measures 
• Prepare financial reports and budget forecasts for management review 

Vendor Relations and Project Management 

• Write and issue Requests for Proposals (RFPs) for maintenance and capital projects 
• Evaluate vendor proposals and negotiate contracts 
• Coordinate with contractors, vendors, and service providers to ensure quality work and timely completion 
• Monitor vendor performance and ensure compliance with contract terms 

Technical Systems Management 

• Oversee operation and maintenance of all mechanical systems including HVAC, plumbing, electrical, and building automation systems 
• Ensure proper operation, testing, and maintenance of emergency generators and fire pump systems 
• Maintain comprehensive knowledge of all building systems and troubleshoot complex technical issues 
• Implement preventive maintenance programs for all building systems 

Safety and Code Compliance 

• Ensure compliance with all fire life safety codes and regulations 
• Conduct regular safety inspections and implement corrective actions 
• Maintain current knowledge of building codes, OSHA regulations, and industry best practices 
•  Coordinate fire drills and emergency preparedness activities 

Communication and Reporting 

• Prepare detailed reports on maintenance activities, projects, and system performance 
• Present project proposals and updates to boards of directors and community Manager 
• Communicate effectively with residents, tenants, and building occupants regarding maintenance activities 
• Document all maintenance activities, inspections, and repairs in building management systems 

Requirements

Education and/or Experience:

• EPA Universal Certification (required) 
• Fire Life Safety Director Certificate (required) 
• Minimum of 5 years of experience in building maintenance or facilities management; high-rise experience strongly preferred.
• Minimum 3 years of proven experience managing and supervising maintenance personnel 
• Demonstrated experience in budget preparation and management (operating and reserve budgets) 
• Proven ability to write and manage RFPs for maintenance and capital projects 
• Extensive knowledge of fire life safety codes and building regulations 
• Comprehensive knowledge of all mechanical building systems including HVAC, electrical, plumbing, elevators, and building automation 
• Experience with emergency power systems (generators) and fire suppression systems (fire pumps) 
• Strong report writing and documentation skills 
• Experience working with boards of directors and presenting to community stakeholders 
• Excellent verbal and written communication skills 
• Proficiency with building management software and Microsoft Office Suite 
• Valid driver's license and reliable transportation 

Preferred Qualifications: 

• Additional certifications such as CFM (Certified Facility Manager), CPM (Certified Property Manager), or similar credentials 
• OSHA 30-Hour Safety Certification 
• Experience with high-rise or large commercial building operations 

Physical Requirements: 

• Ability to walk, climb stairs, and access all areas of buildings including roofs, basements, and mechanical rooms 
• Capability to lift up to 50 pounds occasionally 
• Willingness to work flexible hours including evenings, weekends, and on-call emergency response as needed 
• Ability to work in varying environmental conditions including mechanical rooms with extreme temperatures 

Language Skills:

The candidate must have good written communication skills, and the ability to communicate effectively with employees at all levels of the organization, both verbally and in writing.  

Work Environment:

The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Vy Nguyen at (949) 334-8166.