Accounting Specialist

Description

 The Accounting Specialist will provide day-to-day support to the Accounting team while also assisting with HR and payroll administration. Responsibilities include invoice processing, expense tracking, reconciliations, and transaction management in Stampli (including credit card transactions and receipt uploads), along with supporting payroll preparation and onboarding paperwork for production staff and models. This role is ideal for someone who is highly organized, detail-oriented, and eager to build skills across both accounting and HR functions.

Key Responsibilities

HR & Payroll

• Collect and review onboarding paperwork for models, production staff, and other studio hires; ensure accuracy and compliance with company requirements.
• Assist with payroll preparation by verifying timecards and preparing data for processing.
• Maintain employee personnel files and payroll records.
• Respond to basic HR and payroll questions, escalating as needed.
• Ad-hoc support for HR/payroll projects or initiatives.

Accounting

• Process and code vendor invoices in Stampli and route for approval.
• Manage Stampli credit card transactions, including coding, receipt uploads, and reconciliations.
• Assist with Accounts Payable functions, including data entry and filing.
• Support month-end close activities with reconciliations and reporting.
• Track expenses and credit card usage to ensure proper coding and documentation.
• Maintain accurate vendor files and support audits as needed.
• Ad-hoc support for accounting and finance projects or initiatives. 
• Ad-hoc financial analysis to support brand FP&A projects.

Work Environment

• Hybrid 2-3 days onsite
• Fast-paced production and creative setting.
• May require occasional flexibility to support shoots or special projects.

Requirements

• 2–3 years of experience in accounting, payroll, or HR support; strong accounting background preferred.
• Familiarity with A/P processes, invoice coding, reconciliations, and credit card transaction management required.
• Experience with Stampli (preferred) or other invoice/expense management systems a plus.
• Basic understanding of payroll administration (Paylocity preferred)
• Prior HR exposure helpful; experience verifying i9 documents
• Strong proficiency in Microsoft Excel or Google Sheets; accounting software experience preferred.
• High attention to detail, strong organizational skills, and ability to maintain confidentiality.

Physical demands

• Standing, Walking and Sitting. Frequently working on a computer, occasionally lifting, pushing & pulling up to 50lbs, bending & stooping.

Anastasia Beverly Hills offers a competitive compensation package with full benefits and a 401(K) plan with matching contributions from the company. The starting base salary range for this position in the selected city is $25-28/hourly. Compensation may vary outside of this range depending on several factors, including a candidate’s qualifications, skills, competencies, experience, and geographical location. Base pay is one part of the total compensation package that is provided to compensate and recognize employees for their work. This role is bonus eligible.