Communications Coordinator

Description

TITLE: Communications Coordinator

FLSA Status: Non-Exempt

Department: Administration

Reports to: Executive Assistant

Union Exempt: Yes

Date Last Reviewed: 01/23/2026

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.? 

A. POSITION SUMMARY

Under the direct supervision of the Executive Assistant, the Executive Communications Assistant provides a blend of administrative support and high level communication, marketing, and development?assistance. The role supports executive level initiatives, manages internal and external communications,?assists?with fundraising and outreach activities, and ensures smooth daily administrative operations. The position requires strong writing and speaking skills, attention to detail, professionalism, and the ability to work collaboratively across departments. Confidentiality, organization, and follow through are essential in this community-?and mission-minded position.?? 

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative and Operational Support?

• Coordinate and perform a range of administrative and operational support activities for the executive office.? 
• Serve as a friendly, professional point of contact for visitors, callers, and internal staff; refer inquiries to?appropriate departments. Act as a liaison with other operating units.? 
• Schedule and coordinate meetings, appointments, interviews, travel, and event?logistics?for the executive office.? 
• Maintain calendars, files, databases, and records; perform data entry, prepare?statistical and narrative?reports, and conduct routine analysis as needed.? 
• Process incoming and outgoing mail?accurately,?efficiently, and with discretion;?maintain?supply inventories and kitchen/supply areas.? 
• Assist?with preparation, proofreading, formatting, and distribution of executive documents, correspondence, and board meeting materials.? 
• Assist?with special projects, retreats, all-staff events, tabling opportunities, and other organizational activities?and events.? 
• Assist?with the organization and?maintaining?of?contracts, including monitoring key deadlines and deliverables, and collaborates with internal teams and external partners.? 
• Performs miscellaneous job-related duties as assigned.? 

Communications and Marketing Support?

• Draft and refine communication?materials including email announcements, website updates, newsletters, social media content, and internal messaging.?? 
• Support marketing campaigns by creating and coordinating promotional materials, posts, and content.? 
• Help ensure consistency?and quality?in messaging, branding, and tone across communication channels.? 
• Assist?in the building and managing of email marketing?platform, troubleshooting basic technical issues coordinating with vendors or IT support when necessary.?? 
• Coordinate cross department communication and follow through to support major initiatives, campaigns, and events.? 
• Development and Fundraising Support? 
• Assist?in planning, promoting, documenting, and executing outreach, development, and fundraising campaigns.? 
• Maintain donor and stakeholder records and help prepare impact reports.? 
• Coordinate project timelines and track progress.? 
• Help coordinate donor communications, acknowledgments, and data tracking.? 
• Assist?with grant preparation tasks such as gathering documentation, formatting narratives, and tracking deadlines.? 
• Support grant writing preparation, donor engagement, and fundraising event?logistics.? 
• Build strong relationships with community partners, donors, and local champions.? 
• Other duties as assigned. 

Requirements

C. MINIMUM EDUCATION AND EXPERIENCE

• High school diploma or GED?required; bachelor’s degree?or?equivalent professional experience?preferred? 
• Experience in administrative support, communications, marketing, or nonprofit development? 
• Knowledge of Microsoft Word and PowerPoint preferred. 

D. LICENSES/CERTIFICATIONS REQUIRED

• Must have valid NM driver’s license and reliable personal transportation? 

E. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Excellent writing,?editing,?communication, and interpersonal skills.? 
• Skilled?proficiency?with office software, social media platforms,?and marketing tools.? 
• Highly proactive with strong follow through and attention to detail and design.? 
• Ability to manage multiple tasks, meet deadlines, and work?both?collaboratively?and independently while supporting multiple priorities.? 
• Ability to?maintain?calendars, transcribe minutes, and prepare reports.? 
• Skill in database management, record keeping, and data entry.? 
• Knowledge of contract management.? 
• Strong organizational and multitasking abilities.? 
• Ability to?identify?and refer problems to?appropriate?department.? 
• Strong customer service and deescalation skills.? 
• Ability to handle confidential information with discretion.? 
• Ability to work collaboratively and?maintain?professional relationships.?? 
• Ability to?represent?the organization with professionalism,?integrity, and skill.? 

Preferred Qualifications?

• Bilingual in English and Spanish with strong written and verbal communication skills in?both languages.? 
• Experience in communications, marketing, project coordination, or?nonprofit development.? 

F. Age of Patients Served? 

None? 

G. PHYSICAL CHARACTERISTICS/WORKING CONDITIONS 

A person in this position has to be able to prioritize and respond to the diverse?demands?of?the position.?There are frequent opportunities to relax from any?physical exertion, change?position?in work activities, or break from computer?application tasks.? 

1.?Physical Effort and Dexterity:?Good dexterity to?operate?personal?computer,?office equipment, and set?up for?events. Occasional lifting and carrying related to office duties and event?planning.

2.Machines, Tools, Equipment required to be?operated:?Capable of using?office machines and personal computers for word processing, data?entry?and?spreadsheet applications.?

3. Visual Acuity, Hearing, and Speaking:?Must be able to read a computer?monitor?and?outputs?accurately. Must be able to communicate clearly and?accurately for work and safety compliance.?

4. Environment/Working Conditions:?Work is mostly inside an office in a?controlled environment. Normal office safety precautions and practices are?required. Position requires travel throughout the Albuquerque metropolitan?area. Work regularly scheduled Monday-Friday, although weekends and?evenings may be?required?to meet with members of the Board of Directors, host events,?and?meet deadlines. Fixed?asset inventory may require bending, squatting, or lifting.?? 

This description lists the major duties and requirements of the job and is not?all-inclusive. Applicants may be expected to perform job-related duties other than those?contained in this document and may?be required?to have specific job-related knowledge?and skills.?