HOA Accounting Supervisor, Terra West Management Services

Description

About Terra West Management Services

At Terra West, we don’t just manage communities—we help them thrive. With over 40 years of expertise in community association management, we partner with HOA Boards to deliver excellence in operations, compliance, and community care. Our culture is rooted in respect, collaboration, and a relentless commitment to service. We believe people come first—our clients, our residents, and our team.

Our Core Focus

We exist to empower community leaders and enrich neighborhoods to Inspire Community by providing proactive guidance, professional management, and exceptional customer service. Every action we take is aimed at fostering vibrant, well-run communities where people feel heard, supported, and proud to live.

Our Core Values – We I.N.S.P.I.R.E. Excellence

• Integrity – We do what’s right, even when no one is looking.
• Nurture – We invest in people, relationships, and growth.
• Service – We exceed expectations with every interaction.
• Passion – We bring energy and purpose to all we do.
• Innovation – We embrace change and lead with forward-thinking solutions.
• Resilience – We stay strong, adaptable, and solution-focused in every challenge.
• Empathy – We listen, understand, and lead with compassion.

At Terra West, you’re not just taking a job—you’re joining a values-driven team that’s redefining excellence in community management.

Position Summary

The Accounting Supervisor – GL & AP is responsible for overseeing the day-to-day operations of the General Ledger and Accounts Payable functions. This role ensures accurate financial reporting, timely processing of payables, strong internal controls, and consistent adherence to accounting policies and procedures. The Supervisor provides hands-on leadership to the AP and GL teams and acts as a key liaison between staff and management.

Reporting To: Accounting Manager

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Key Responsibilities

General Ledger (GL)

• Supervise month-end and year-end close activities, including journal entries, accruals, and reconciliations
• Review and approve journal entries and account reconciliations for accuracy and completeness
• Ensure proper application of GAAP and company accounting policies
• Investigate and resolve balance sheet and income statement variances
• Support financial reporting, audits, and management inquiries
• Maintain and improve GL processes, controls, and documentation

Accounts Payable (AP)

• Oversee AP processing, including invoices, vendor payments, and expense reimbursements
• Ensure timely and accurate posting of invoices and payments
• Monitor AP aging and resolve discrepancies, duplicate payments, and vendor issues
• Review and approve payment runs and exception items
• Ensure compliance with approval workflows and internal controls

Supervisory & Leadership

• Supervise, train, and mentor AP and GL staff
• Assign workloads, monitor performance, and ensure deadlines are met
• Identify process improvement opportunities and implement efficiencies
• Serve as escalation point for complex accounting or AP issues
• Promote cross-training and collaboration within the accounting team

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Requirements

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 5+ years of progressive accounting experience, including GL and AP
• Prior supervisory or lead experience preferred
• Strong understanding of GAAP and internal controls
• Experience with accounting systems and ERP platforms (HOA/property management systems a plus)
• Advanced Excel skills
• Strong analytical, organizational, and problem-solving skills

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Key Competencies

• Attention to detail and accuracy
• Ability to manage multiple priorities in a fast-paced environment
• Clear communication and leadership skills
• Process-driven mindset with continuous improvement focus
• Professional judgment and discretion

WORK POSTURE REQUIREMENTS

DESCRIPTION N/A RARELY OCCASIONALLY FREQUENTLY CONSTANTLY

Sitting x

Standing x 

Walking x 

Driving x    

Bending (from waist) x 

Crouching (squat) x   

Kneeling x  

Crawling x    

Climbing (stairs) x    

Climbing (ladder) x    

Twisting x    

Reaching x   

Writs Motion x  

CARRYING REQUIREMENTS

ITEM DESCRIPTION

Items Carried: Files / Board books

Distance: 50 steps

Times per day: 5

Maximum Weight: 5 pounds 

MOVING/LIFTING REQUIREMENTS

ITEM DESCRIPTION

Items Moved/Lifted: Paper files

Times Per Day: 5

Maximum Weight: 3 pounds

MOVING/LIFTING LEVELS/HEIGHTS

LEVEL FREQUENCY

Floor: Occasionally

Knee: Rarely 

Waist: Occasionally

Chest: Occasionally

Overhead: Occasionally

PUSH PUL REQUIREMENTS

ITEM FREQUENCY

Furniture: Frequently 

Shampooer: None

Vacuum: None 

Utility Cart: None

ENVIRONMENTAL CONDITIONS

Condition Yes No

Inside/Outside x

Hot/cold Temperatures x

Wet x

Noise x

Power Equipment x

Traffic Hazards x

Chemical Hazards x

Heights x

Dust x

Close Quarters x

Fumes/Odors x