Accounting Specialist

Description

The Accounts Specialist is responsible for performing essential transactional functions within both the Accounts Payable (AP) and payroll processing. The associate will divide time between processing vendor invoices and administering payroll activities, ensuring accuracy, timeliness, and compliance with applicable federal, state, and local laws, as well as internal policies and procedures. This role requires a high level of discretion, attention to detail, and adherence to internal controls while supporting efficient financial and payroll operations.

Essential Job Functions:

Payroll Functions

• Process weekly, bi-weekly, or semi-monthly payroll for hourly and salaried associates, including union and non-union populations as applicable.
• Review and validate timekeeping data, pay rates, deductions, and earnings codes for accuracy.
• Ensure compliance with federal, state, and local wage and hour laws, tax regulations, and collective bargaining agreements.
• Administer payroll adjustments, off-cycle checks, and corrections as required.
• Maintain payroll records in accordance with statutory and internal retention requirements.
• Support payroll audits and respond to inquiries from associates, management, and external agencies.

AP Function

· Process vendor invoices within established policies and procedures, and approval controls. 

· Reconcile vendor statements and resolve discrepancies.

· Prepare accounts payable checks & credit card payments weekly.

· Scans customers check for remote deposit.

· Scans or copies invoices for other receivables and assets purchased.

· Inputs daily cash, check and credit card deposits.

· Research and process customer claims of invoice payment.

· Participate in month-end, quarter-end, and year-end close activities as assigned. 

· Assists with related special projects, as assigned.

Requirements

 Education/Experience

· Associate’s degree in Accounting, Finance, Business Administration, or related field preferred. 

· Minimum of 3-5 years of experience in payroll, AP, or dual-function experience.

· Prior experience with manufacturing or unionized payroll a plus.

Required Abilities/Skills

· Working knowledge of payroll regulations, including FLSA, common union regulations, and wage and hour laws. 

· Solid understanding of accounts payable and general accounting principles. 

· Strong attention to detail with the ability to manage competing deadlines.

· Strong mathematical skills.

· Must maintain strict confidentiality and adhere to internal controls.