Transaction Coordinator

Description

**Please note that we will follow-up to your application via email. Often those emails are captured in Junk Mail. Please check your email frequently for communication from us regarding your application.**

Are you a self-motivated and highly resourceful person who is capable of dominating the markets we serve? Do innovation, information, and teamwork excite you? Are you an avid learner who is always looking to improve?

TOK is seeking a Transaction Coordinator who will be responsible for providing various administrative supports to commercial brokers.

Who We Are:

• Locally and independently owned company founded in 1991.
• The leading commercial real estate firm in Idaho.
• Voted by our employees as one of Idaho’s Best Places to Work for eighteen (18!) consecutive years. We encourage you to join our team and see why!

As a Transaction Coordinator, a typical day includes performing these essential duties and responsibilities:

• Responsible for creating and modifying transaction documents including letters of intent, purchase and sale agreements, lease agreements, listing agreements, and requests for proposal.
• Manage all listing and transaction files, such as ledger files, in compliance with real estate commission regulations.
• Maintain sale & lease transaction pipeline for multiple agents.
• Update prospect activity and owner reporting for clients.
• Collaborate with Marketing in coordinating property marketing efforts including flyers, offering memorandums, listing proposals, tour packages, email blasts, open houses, and signage.
• Work with Research Analysts to identify potential listing/buyer opportunities (local and regional) using our internal database and other online resources.
• Manage phone calls and email correspondence with clients.
• Manage building keys and property access for brokers.
• Reliable and predictable attendance required.
• Other brokerage support duties as assigned by Management.

Requirements

Essential knowledge, skills and abilities needed to succeed:

• High School diploma or equivalent required. College degree strongly preferred.
• Experience working with contracts (drafting & reviewing terms) strongly preferred.
• Prior real estate experience strongly preferred.
• A minimum of three years of executive experience with client support, record keeping, and advanced organizational skills required.
• Ability to work well under pressure in a fast-paced environment, time management, communication, and organizational skills.
• Strong written and verbal communication skills as well as excellent attention to detail.
• Demonstrate advanced skills in Microsoft Word, Excel, and Outlook. Ability to learn new software as required.
• Demonstrate proficiency in the use of standard office equipment and technology.
• Excellent customer service skills.
• Ability to communicate concise and timely responses to requests, concerns and issues.
• Demonstrate the ability to successfully function as a member of a team through communication while engaging in self-directed resourcefulness.
• Ability to maintain confidentiality of all company, client, and vendor information.
• Ability to remain professional while occasionally working in stressful situations.

Essential physical abilities required:

• Must be able to remain in a stationary position at least 50% of the time, occasionally move about the office to access necessary materials, and operate a computer and other office machinery.
• Must be able to effectively communicate with clients and team members, as well as be able to interpret instructions and exchange accurate information.
• Must have sufficient visual and mental perception, which allows the employee to comprehend written work requirements, and determine necessary actions required to meet the finished product standards.
• Must be able to lift and carry objects up to 30 pounds and work in an office environment that may require walking, bending, stooping, kneeling, crouching, and sitting for long periods of time.