Accounts Payable Manager

Description

*Note that this is a hybrid position, with an expectation of at least 3 days in-office per week.*

Company Overview:

Vividion is a next generation biotechnology company based in San Diego that is leveraging its proprietary chemical proteomics platform to conduct proteome-wide footprinting of drug-protein interactions with unprecedented breadth and precision. Our technology allows us to screen, identify and optimize novel drugs that selectively bind virtually any protein, including proteins previously considered “undruggable”. Our pipeline and emerging programs reflect a matured and productive platform capable of delivering first in class drugs utilizing novel mechanisms of action (allosteric inhibitors, protein-protein interaction inhibitors, functional activators, degraders etc.) against undruggable targets in the oncology and immunology space.

We prize scientific excellence, creativity, team players and we are committed to continued innovation. We have worked hard to create a collaborative and dynamic work culture where your ideas and discoveries are valued and will have an impact. We are growing and there are opportunities for mentorship and career progression.

Vividion has been recognized as a Top Workplace by The San Diego Union-Tribune from 2022 to 2025.

Job Summary:

Vividion Therapeutics, Inc. is seeking a highly motivated and experienced Accounts Payable Manager who thrives in a dynamic, high-growth biotechnology environment. Reporting to the Controller, this role owns the end-to-end Invoice-to-Pay (I2P) process and provides leadership across accounts payable operations, corporate card and Travel & Expense (T&E) programs, use tax, vendor compliance, and payment execution.

This is a hands-on, player-coach role that balances people leadership with direct involvement in complex, judgment-driven, or high-risk activities, including payment approvals, close-related activities, audits, and system configuration. The role manages and develops an AP Specialist while maintaining accountability for process integrity, internal controls, and scalable execution. This role offers the opportunity to shape and scale AP operations while maintaining proximity to execution in a highly regulated environment. The ideal candidate brings strong analytical and problem-solving skills, sound judgment, systems fluency, and a collaborative mindset that supports cross-functional partnership with Accounting, Procurement, and Finance leadership.

Requirements

Essential Duties and Key Responsibilities:

Invoice to Pay Ownership

• Own end to end I2P operations, including invoice intake, processing, three way match exception resolution, vendor support, payment readiness, and AP subledger integrity.
• Review and approve payment proposals, ensuring policy compliance, supporting documentation, and accurate execution.
• Resolve escalated issues related to vendor payments, invoice discrepancies, and system or workflow bottlenecks.
• Monitor AP aging and cash disbursements; prepare summarized reporting for the Controller.

Controls, Compliance & Risk Management

• Maintain AP related internal controls, documentation standards, and appropriate segregation of duties.
• Oversee vendor master data controls, including W 9/W 8 collection, bank verification, and compliance validation.
• Own year end 1099/1098 reporting operations, including vendor tax data readiness, coding accuracy, reconciliations, and filing support.
• Own the use tax review and reporting process, including taxability assessments, invoice level controls, reconciliations, documentation, and return preparation for Controller review.

Corporate Card & T&E Programs

• Lead administration of the corporate card and T&E audit program, including policy enforcement, exception escalation, and periodic control reviews.
• Perform secondary reviews of corporate card and T&E audits to validate specialist judgments and interpret policy nuances.
• Own the Concur system lifecycle, including configuration, workflow design, audit rule governance, enhancements, and vendor relationship management.

Systems, Close & Continuous Improvement

• Partner with Accounting to ensure timely and accurate AP close, including accruals, reconciliations, subledger integrity, and variance analysis.
• Analyze RNI and unmatched items and drive timely resolution in partnership with Procurement and Accounting teams.
• Partner with Procurement on vendor lifecycle governance and ensure AP system configurations support operational and compliance requirements.
• Establish and maintain KPIs for I2P performance, including cycle times, exception rates, vendor compliance, payment accuracy, and tax and reporting readiness.
• Identify system or process issues and lead remediation, optimization, or enhancement efforts.
• Perform other duties and projects as assigned, consistent with the scope and level of this role.

Qualifications & Experience:

• Bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent practical experience.
• 5 to 8 years of progressive accounts payable experience, including leadership or senior ownership responsibilities; industry experience in biotechnology, pharmaceutical, or medical device sectors strongly preferred.
• Strong proficiency in financial and operational systems, including Workday Financial Management, Concur, Jaggaer, QuickBooks, and similar AP, procurement, and expense management platforms.
• Hands on experience with vendor compliance, W-9/W-8 validation, and 1099/1098 reporting processes.
• Experience with use tax assessments, controls, reconciliations, and reporting.
• Strong analytical and problem solving skills, with the ability to interpret data, apply judgment, and resolve complex AP and payment issues; advanced Excel proficiency required to support analysis and reporting.
• Ability to communicate effectively across Finance, Accounting, Procurement, and operational teams.

Pay & Benefits:

The anticipated base salary for this position ranges from $100,000 to $120,000 depending on relevant skills, competencies, experience, and education. In addition, this position is eligible for target bonus, long-term-incentives, 401k retirement savings plan with company match, and a comprehensive benefits package which includes medical, dental, vision, life, and disability insurance.

EEO & Employment Eligibility:

Vividion Therapeutics, Inc. is an equal opportunity employer. All applicants will receive consideration for employment without regard to disability or veteran status.

Privacy Policy:

The protection of your personal information is a commitment we take seriously. For information regarding our Privacy Policy (CA candidates) please visit https://vividion.com/privacy-notice/.