Billing Accountant

Description

Job Title - Billing Accountant

Compensation -  $69,000 - $73,000

Location - Onsite in our Admin offices in Seattle

Schedule - M-F 8 - 5 pm

Work at Evergreen Treatment Services and make a difference in our community! 

• ETS has been working to transform the lives of individuals and their communities through innovative and effective addiction and social services in Western Washington for over 50 years. Learn more about our mission and values. 
• Change begins within. We strive to foster and sustain a diverse and inclusive community within our organization. Find out how we are working to achieve racial equity, health equity, and community justice. 
• Our Clinic Services and REACH teams bring critical professional expertise and heartfelt compassion to the work they do every day to serve our most vulnerable community members. Check out the compelling stories told by our patients, clients, and staff members that provide more information and a clear picture regarding our organization’s essential work.

This dynamic position plays an important role in helping ETS accomplish our mission!

Job Summary:

• · The Billing Accountant is responsible for supporting in overseeing and executing all billing activities related to reimbursement-based contracts and grants for the organization. 
• This role ensures timely, accurate, and compliant billing in accordance with contract terms, grant requirements, and applicable regulations. 
• Reporting to the Accounting Manager, the Billing Accountant works closely with program, finance, and grants staff to support revenue recognition, cash flow, and audit readiness. Watch this brief video that provides information about this role and working at ETS. 

What you contribute to this role – Responsibilities:

• Help ETS succeed in carrying out our mission through working together with other staff to transform systems of harm and inequity to create different approaches to improving community health and safety through addressing substance use and homelessness.
• Assist with the organization-wide initiative to reimagine our interconnectedness within our community to overcome the aspects of our society and organizational culture shaped by white supremacy and settler colonialism.

Accounting Functions Billing & Revenue Management

• · Prepare, review, and submit accurate and timely billings for reimbursement contracts and grants 
• · Ensure billings comply with contract terms, grant agreements, and funder requirements 
• · Track billable expenses and revenues by funding source and program 
• · Maintain detailed billing schedules and supporting documentation 
• Monitor billing deadlines and submission requirements 

Grants & Contract Compliance ·

•  Interpret grant and contract terms related to allowable costs, billing frequency, and documentation 
• Ensure expenses billed are allowable, allocable, and properly supported 
• Reconcile billed amounts to the general ledger and grant tracking schedules 
• Support grant closeouts, amendments, and renewals from a billing perspective 

Reconciliations & Reporting

• Reconcile accounts receivable related to grants and contracts 
• Track collections and follow up on outstanding receivables · Assist with monthly and year-end revenue reconciliations 
• Prepare billing-related reports for management, funders, and auditors Audit & Internal Controls 
• Maintain organized billing files to support audits, monitoring visits, and funder reviews 
• Assist with preparation of audit schedules related to grants and contracts · Adhere to internal controls and segregation of duties within the finance function 
• Identify process improvements to enhance billing accuracy and efficiency Collaboration & Communication · Coordinate with program staff to validate expenses and service data 
• Communicate with funders regarding billing questions or discrepancies 
• Provide guidance to internal stakeholders on billing requirements and timelines 
• Support the Accounting Manager with ad hoc analysis and special projects as needed Note: New and/or different duties and responsibilities may be assigned to this job at any time

Note: New and/or different duties and responsibilities may be assigned to this job at any time

Requirements

What you bring to this role – Qualifications: · 

Education and/or Relevant and Lived Experience (if applicable): 

• Associate’s degree in Accounting, Finance, or Business 
• 3 or more years of professional accounting or financial management experience, preferably in a nonprofit environment 
• Experience with reimbursement-based contracts and/or grant billing 
• Strong understanding of general ledger accounting and accounts receivable 
• Proficiency with accounting systems and Excel o High attention to detail and strong organizational skills

Preferred o Experience with government grants (federal, state, or local) 

• Familiarity with Uniform Guidance (2 CFR 200) o Experience working with nonprofit accounting software 
• Prior audit support experience o Knowledge, Skills, and Abilities o Strong analytical and problem-solving skills 
• Ability to manage multiple deadlines and priorities o Clear written and verbal communication skills 
• Ability to work independently while collaborating across departments
• Commitment to accuracy, compliance, and continuous improvement

Knowledge and Skills: 

• Have an understanding of racial justice and social equity and a commitment to helping create an equitable environment for all ETS clients and patients as well as fellow staff. 
• Ability to establish and maintain effective working relationships with clients, patients, and staff from a wide variety of ethnic, socioeconomic, and cultural backgrounds.
• Strong interpersonal skills and verbal/ written communication skills. 
• Excellent organizational skills and ability to prioritize workload, work independently, and complete tasks timely and efficiently. 
• Proficiency with Microsoft Office, specifically a high level of proficiency in Excel o Good practical experience with financial? accounting and statistical software o Experienced in MIP Fund Accounting™ software 
• Good knowledge of MS Excel including advanced tools and formulas? complex tables and charts o Excellent analytical and numeracy skills
• Dependable, able to work under pressure, receptive to change, willingness to learn, cooperative approach to problem solving.
• Flexible team player, with excellent attention to detail. o Ability to maintain confidentiality and use discretion when handling highly sensitive information.
• Ability to set boundaries, resolve conflict and de-escalate issues. 
• Computer literate, with basic knowledge of Microsoft Office Suite, as well as a high level of initiative in keeping current with technological change.

Check Out ETS’ Excellent Benefits - Part of Your Total Rewards Package in this Role!

Key Benefits:

· Medical and Dental benefits, as well as voluntary Vision benefits.

· 403b Retirement Plan with employer match starting at 2% at 1 year, and Roth IRA.

· Basic Life/ADD/FSA tax saving accounts for health and dependent care.

· Employee Assistance Program (EAP), voluntary long-term disability coverage.

· Vacation (2 weeks/year, access at 6 months)

· Sick leave (24 days/year, access at 30 days).

· Mental health leave (12 days/year, access at 30 days).

· Holidays (12 days/year) and one Floating Holiday per year.

Exceptional Perks:

· Wellness stipend ($50/month) to use for wellness benefits such as massage, fitness classes, gym membership, meditation, therapy, park passes, etc.

· Transportation stipend or pass and mileage and parking reimbursement when traveling for work.

· License renewal reimbursement and tuition/training assistance.

· Referral bonus ($100/$250) and sign-on bonuses for some positions at certain times.

· Longevity awards ($50 - $750 over milestone anniversaries, and for REACH programs).

· Discounts for Woodland Park Zoo, Verizon Wireless, and Corporate Shopping.

· Professional development: ETS is committed to supporting all staff in fulfilling their continuing education requirements and on their career paths so that ETS is a place to thrive long-term.

Explore Working at ETS and Apply for This Position! 

· To learn more about ETS, visit our website at www.evergreentreatment.org.