Administrative Assistant

Description

Description

Job Title: Administrative Assistant 

This is an on-site position, and applicants must be located in Las Vegas to be considered.

Summary:

Steelman Partners is seeking an Administrative Assistant to support the Senior Document Management Specialist and will perform administrative duties to support the overall operation of the firm. 

Steelman Partners Statement:
We are dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity, and gender expression), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or another non-merit factor.

Life at Steelman Partners: 

Here at Steelman Partners, we pride ourselves in the multifaceted makeup of our office space and culture. Under one roof, we connect architecture, interior design, lighting, branding, and 3D visualization, which encourages an interdisciplinary approach to creating a unique and compelling place to work, study, learn, and grow. No two days are the same here. From restaurants to entertainment spaces to casinos and theme parks, we are creating some of the most exciting spaces in the world. We lean towards out-of-the-box thinking and strive to provide our clients with innovative design that creates new standards within the industry. 

Steelman Partners offers competitive salaries and a comprehensive benefits package including sponsored medical/dental/vision insurance, a 401K plan with matching benefits, a two-week vacation plus birthday and floating holidays, an Employee Assistance Program, and in-house training. 

With projects touching on all corners of the world, our impact reaches far beyond the Las Vegas Valley. We share a vision for a future that is forward-looking, revolutionary, and, above all else, inclusive. 

Join a company that believes that creative design is for everyone. Join Steelman Partners.

Duties and Responsibilities:

• Assist with preparing and organizing basic contract documents and forms
• Update simple project trackers and spreadsheets
• Create project folders and help maintain organized file structures
• Upload and name documents following established standards
• Help perform basic QA checks for formatting and completeness
• Update document indexes and logs
• Scheduling meetings, managing meeting minutes
• Organizing and maintaining filing systems 
• Preparing, editing, and formatting documents
• Answering and directing phone calls
• Help manage printer inventory
• Assist with large-format printing (training provided)
• Prepare mounted boards and presentation materials
• Help with binding and assembling document packages
• Assist with maintaining equipment lists and documentation
• Performs other related duties as assigned

Required Skills and Abilities:

• Strong organizational skills and attention to detail
• Ability to follow instructions
• Basic computer skills and familiarity with Microsoft applications (Word, Excel, PowerPoint, Outlook, etc.)
• Excellent verbal, written, and interpersonal communication skills
• Strong multitasking skills
• Ability to manage multiple simple tasks throughout the day
• Experience in administrative, office, or clerical work
• Resourceful team player, with the ability to be effective independently
• Critical-thinking and problem-solving  skills; ability to think out of the box to find a solution

Education and Experience: 

• Minimum 1 year of experience in an administrative or similar role
• High School diploma or equivalent