Human Resources Coordinator

Description

Founded in 2008 DMA Industries, LLC (DMA) has quickly grown to become a trusted supplier to the North American Automotive Parts Aftermarket. DMA has a dynamic, performance-driven work culture that embodies the entrepreneurial spirit. teamwork, collaboration, and an unwavering standard of ethics.

Position Overview:

The Human Resources Coordinator (HRC) provides essential administrative and operational support to the Human Resources department. This role focuses on streamlining HR processes, maintaining accurate records, and supporting the employee lifecycle from recruitment through offboarding. The HRC serves as a primary point of contact for administrative inquiries and ensures the smooth execution of day-to-day HR tasks to support a positive and compliant workplace environment.

Key Responsibilities:

Recruitment & Administrative Support

• Post job openings on internal and external career sites and job boards.
• Coordinate and schedule interviews between candidates and hiring managers.
• Initiate and track pre-employment background checks and drug screenings.
• Assist with the preparation of offer letters and new hire packets.

Onboarding & Records Management

• Prepare materials for new hire orientation and assist in the setup of workstations.
• Collect and verify required employment documentation, including I-9 forms.
• Create and maintain electronic and physical employee files, ensuring all records are up-to-date and compliant.
• Monitor and track the completion of mandatory training and certifications.

HRIS & Data Integrity

• Enter and update employee data in HRIS platforms (e.g., Paylocity) for new hires, terminations, and status changes.
• Assist in maintaining the accuracy of the organizational chart and employee directories.
• Generate routine HR reports such as headcount, anniversary, and birthday lists.

Benefits & Payroll Coordination

• Provide administrative support for benefits open enrollment and monthly billing reconciliations.
• Assist the HRIS Payroll & Benefits Administrator by gathering timekeeping data or following up on missing approvals.
• Distribute payroll-related communications and respond to basic inquiries regarding leave balances or pay cycles.

Employee Relations & Engagement

• Act as a friendly first point of contact for general employee questions regarding company policies or HR procedures.
• Help coordinate employee engagement activities, holiday events, and "Listen, Learn, and Connect (LLC)" initiatives.
• Assist in the preparation of internal communications and company-wide announcements.

Compliance & Safety

• Assist in filing workers' compensation claims and maintaining OSHA logs.
• Ensure labor law posters are updated and displayed at all locations.
• Support the HR department during internal or external audits by retrieving requested documentation.

Additional Duties

• Perform all other duties as assigned.

Requirements

Key Requirements:

• Experience: Minimum of 1–2 years of administrative experience, preferably within a Human Resources department. Experience in a high-volume warehouse or distribution environment is a plus.
• Skills: Exceptional organizational skills and attention to detail. Strong verbal and written communication skills with a focus on providing excellent internal customer service.
• Knowledge: Basic understanding of HR functions and employment laws. Ability to handle sensitive and confidential information with extreme discretion.
• Technology: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with HRIS platforms (Paylocity and Perform Yard) is highly preferred.
• Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources or Business Administration is preferred.

Physical Requirements:

The Human Resources Coordinator is primarily based in an office environment within a distribution center (DC).

• Mobility: Must be able to move between office areas and the warehouse floor daily.
• Sitting and Typing: Required to sit and use a computer for extended periods (typically 6-8 hours per day).
• Lifting: Occasionally may need to lift or move office supplies or event materials weighing up to 20 pounds.
• Vision and Hearing: Adequate visual and auditory acuity for computer work and professional communication.

Travel Requirements:

This position requires approximately 5% travel to support local job fairs.

Equal Opportunity and Accommodation Statement:

DMA Industries, LLC is proud to be an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace where all employees are respected, valued, and empowered. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We also recognize the importance of accessibility and are committed to providing reasonable accommodations to individuals with disabilities throughout the hiring process and during employment. If you require assistance or accommodation at any stage of the application or employment process, please inform us so that we may support your needs appropriately.