Front Desk Administrator

Description

A Little About Us: 

Richmark is a family-owned Company dedicated to executing quality projects and initiatives that enhance communities. We strive to fulfill and live out our mission in everything we do with a commitment to family and community, entrepreneurial spirit, and fostering sustainable growth.

About Your Role:

The Front Desk Administrator serves as the first point of contact for the Richmark office and plays a key role in maintaining an organized, welcoming, and well-supported work environment. This position is responsible for front office coordination, office operations support, and general administrative duties to ensure daily operations run smoothly and efficiently.

This role requires strong organization, reliability, attention to detail, and a proactive mindset.

Essential Duties and Major Responsibilities: 

Front Office & Reception

· Answer and direct incoming phone calls professionally and promptly

· Greet visitors and ensure a welcoming office environment

· Receive, sort, and distribute incoming mail to appropriate departments

· Prepare outgoing mail and packages and deliver items to the appropriate mail carrier as needed

Office Coordination

· Manage conference room scheduling and ensure meeting spaces are clean and prepared

· Stock meeting spaces with necessary supplies (water, notepads, markers, etc.)

Office Operations & Vendor Support

· Order and maintain office supplies, groceries, and weekly team lunches

· Keep common areas, shelves, and refrigerators stocked and organized

· Water and maintain office plants

· Coordinate office maintenance requests with building management

· Serve as the point of contact for office vendors, deliveries, and service calls

Administrative Support

· Assist with scanning and filing documents

· Support accounts payable with invoice entry during available time

· Provide general administrative support to departments as needed

· Maintain an orderly and professional front office environment

Culture & Team Support

· Assist with coordinating small team events and office celebrations

Assist with other duties as assigned.

Requirements

Physical Demands and Work Environment: (The phrases “occasionally,” “regularly,” and “frequently” correspond to the following definitions: “occasionally” means up to ? of working time, “regularly” means between ? and ? of working time, and “frequently” means ? and more of working time.)

· The work environment is typical of office environments. Employees must be able to work effectively despite distractions such as staff, clients, vendors, phone calls, noise, and interruptions.

· The physical demands described here are those an employee must meet to successfully perform the essential functions of this job. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.

· The employee must occasionally lift and/or move up to 15 pounds safely and soundly.