Facilities Project Coordinator

Description

Primary Purpose

The Construction Project Coordinator will support the planning, organization, and oversight of construction projects from inception to completion. This role is essential to ensuring that projects are completed on time, within scope, and in line with quality and safety standards. The Project Coordinator will work closely with project managers, contractors, and other stakeholders to facilitate communication, track project progress, manage documentation, and address any issues that arise during construction. An ideal candidate is detail-oriented, organized, and skilled at managing multiple tasks in a fast-paced environment.

Essential Duties and Responsibilities

1. Project Support:

• Assist project managers with project planning, scheduling, and budgeting.
• Coordinate daily project activities, ensuring project tasks are aligned with deadlines and overall project goals.
• Support procurement efforts by managing orders, tracking deliveries, and maintaining material inventory.

1. Documentation and Reporting:

• Maintain and organize project documentation, including permits, contracts, change orders, RFIs, and other relevant records.
• Prepare and distribute regular progress reports, highlighting key project updates, issues, and milestones.
• Track project costs and expenses, assisting with budget management and reporting any variances.

1. Communication and Coordination:

• Serve as a liaison between contractors, clients, architects, engineers, and other stakeholders to facilitate communication and ensure smooth project progression.
• Schedule and coordinate project meetings, prepare agendas, and document meeting minutes.
•  Respond to inquiries and requests for information from stakeholders, providing updates on project status and addressing any issues promptly. Quality Control and Safety Compliance:
•  Monitor project sites to ensure work is being done according to approved plans and specifications.
•  Ensure that safety standards are met on the job site by tracking compliance with safety protocols and reporting any violations.
•  Assist with quality control checks and inspections to ensure adherence to construction standards.

1. Issue Management:

•  Identify potential project risks or issues, report them to the project manager, and assist in developing solutions.
•  Coordinate change orders and ensure all project modifications are documented and approved by the relevant stakeholders.

Other Duties and Responsibilities

•  Comprehensive knowledge of the products Country Supplier sells.
•  Perform daily cleaning – such as, but not limited to, vacuuming, replacing full trashes with new trash bags, and sweeping.
•  Other duties assigned as needed.

Qualifications

•  Bachelor’s degree in Construction Management, Civil Engineering, or a related field (or equivalent experience).
•  2-4 years of experience in construction project coordination, project management, or a similar role.
•  Strong understanding of construction processes, methods, and terminology.
•  Proficiency in project management software (e.g., MS Project, Procore) and Microsoft Office Suite (Word, Excel, Outlook).
•  Excellent organizational and time-management skills with the ability to handle multiple tasks simultaneously.
•  Effective communication and interpersonal skills, with the ability to work collaboratively with diverse teams.
•  Strong attention to detail and problem-solving skills, with a proactive approach to addressing project challenges.