Accounting Clerk

Description

The Accounting Clerk is responsible for supporting the financial operations of HobbyTown’s franchise store network. This role ensures accurate and timely processing of financial transactions, reconciliations, and reporting. The Accounting Clerk serves as a key partner to franchise owners and store teams, supporting AP/AR, payroll, check processing, sales tax, breakevens, and monthly financial reporting, while maintaining compliance with accounting policies and operational procedures.

DUTIES AND RESPONSIBILITIES

1. Monthly Financials

• Perform general cost accounting and related duties for multiple franchise owners.
• Prepare monthly balance sheets, income statements, and profit & loss statements.
• Maintain the general ledger and ensure accurate coding of transactions.
• Set up new accounts, reconcile accounts, and close monthly books.
• Reconcile bank accounts monthly, verify deposits, and address inquiries from banks.
• Reconcile customer accounts and manage accounts receivable collections.
• Verify payment of invoices for accounts payable and ensure proper account coding.
• Assist outside tax accountants during annual audits by providing necessary account information and documentation.
• Coordinate with software vendors to maintain accounting systems and recommend enhancements.
• Enter checks, ACHs, and deposits for stores not in CS.
• Process depreciation and related journal entries.
• Perform other related duties as assigned.

2. Check Writing & Cash Management

• Enter deposits and payables into accounting software.
• Cut checks and prepare ACH payments.
• Prepare weekly cash tracking worksheets.
• Gather 1099 information for check-writing stores at year-end.

3. Payroll Support

• Enter payroll reports and verify payroll data for accuracy.

4. Sales Tax & Store Analysis

• Compute monthly sales tax and ensure timely submission.
• Prepare breakeven analyses for stores to support budgeting and financial decision-making.

5. Corporate Accounts Payable

• Obtain necessary approvals for corporate payables.
• Enter payables into QuickBooks.
• Cut checks or ACH payments via QuickBooks.
• Generate one-off invoices (e.g., Holiday Catalog, special promotions).
• Release ACH payments from the bank.

6. Miscellaneous Accounting Duties

• Release miscellaneous ACHs from the bank as required.
• Update monthly P&L datapoints spreadsheets to support leadership reporting.

Requirements

REQUIRED EXPERIENCE

• 2+ years accounting or bookkeeping experience, preferably in retail or franchise operations.
• Strong knowledge of AP/AR, bank reconciliations, general ledger maintenance, and month-end close processes.
• Proficiency with QuickBooks, Excel (pivot tables, VLOOKUP, formulas), and general accounting software.
• Experience with check writing, ACH processing, payroll entry, and sales tax calculations.
• Detail-oriented, accurate, and able to handle confidential financial information.
• Strong organizational skills and ability to manage competing priorities.
• Excellent communication skills for interacting with franchise owners, vendors, and internal teams.

PREFERRED QUALIFICATIONS 

• Experience supporting multi-store or franchise financial operations.
• Familiarity with inventory, COGS, and retail accounting principles.
• Understanding of POS systems and financial integration with accounting software.
• Experience with month-end close.