Associate Director, Meetings, Events, & Convention

Description

Manages a portfolio of NECA meetings, conferences, and events and serves as an operational leader within the Meetings, Events, & Convention team. Oversees planning and execution of assigned meetings, including logistics, registration, housing, sponsorship fulfillment for smaller meetings, and VIP and speaker management. Ensures consistent delivery, financial accountability, and alignment with NECA’s mission while collaborating across teams and mentoring Meeting Coordinators.

Requirements

Meeting and Event Management: Plan and execute logistics for assigned meetings and events, including site selection, hotel negotiations and contracts, food and beverage, audio visual services, registration, housing, awards, venue coordination, speaker logistics, exhibitor support, and on-site operations. Manage speaker, VIP, and exhibitor communications and scheduling. 

Sponsorship and Marketing Support: Coordinate sponsorship fulfillment for smaller meetings with the Director, Exhibits & Sponsorships. Prepare agendas, brochures, and marketing materials, and support mass email and mail communications.
Digital, Pre-Event, and On-Site Execution: Manage event websites; produce attendance data, badges, rosters, and financial reports; conduct site visits as required; coordinate with vendors, hotels, speakers, exhibitors, committees, and client contacts; lead on-site execution and resolve issues.
Financial Management: Develop and manage event budgets; monitor expenses; process refunds; participate in budget reviews; complete post-event reconciliation and reporting.
Leadership and Collaboration: Mentor Meeting Coordinators; collaborate with Meetings & Convention, Marketing, Education, and other NECA teams; promote teamwork and professional conduct.
Strategic and Administrative Support: Use meeting history and performance data to support planning and continuous improvement; participate in industry events; perform additional duties as assigned.

RELATIONSHIPS

Internal: Meetings & Convention, Marketing, Education, and other NECA departments.
External: Vendors, hotels, speakers, sponsors, members, chapters, committees, and service providers.

QUALIFICATIONS AND REQUIREMENTS

5–7 years of meeting or event management experience; ability to travel; professional, service-oriented demeanor; strong collaboration skills; proficiency in Microsoft Excel and Office; high accuracy and attention to detail; excellent written and verbal communication skills; ability to manage competing priorities; ability to work independently and collaboratively; ability to lift up to 40 pounds; DMC experience preferred; association experience preferred.

WHY WORK AT NECA

NECA is the voice of the $270 billion electrical construction industry, supporting power, light, and communication technology nationwide. Through its national office and 118 local chapters, NECA advances the industry through advocacy, education, research, and standards development. Employees work in a collaborative environment that values shared success, professional growth, and mentorship, offering meaningful, member-focused work with the benefit of a flexible hybrid environment.
 

Learn more at: www.necanet.org

EQUAL OPPORTUNITY AND COMMITMENT TO INCLUSION

NECA is committed to creating an inclusive and welcoming workplace where all employees feel valued and supported. NECA is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic. NECA encourages candidates from diverse backgrounds and experiences to apply.