Road and Bridge Administrative Assistant

Description

 POSITION SUMMARY:

Under the supervision of the Pottawatomie County Public Works Director, the Road and Bridge Administrative Assistant is a full-time, non-exempt position under FLSA. The primary goal of this position is to provide support to the Public Works Department in the performance of general, technical and administrative activities.

ESSENTIAL FUNCTIONS (required):

1. Assists with the execution of engineering studies and designs, to include managing traffic counting programs and data collection;

2. Provides field inspections of driveway entrances and dust control applications;

3. Coordinates work with private utility companies for utility locations and maintenance projects (811/DigSafe/Other);

4. Monitors private utility construction in County right-of-way;

5. Facilitates Right-of-way acquisition for County construction projects;

6. Inspects roads and bridges, reviews infrastructure for safety during inclement weather;

7. Meets with the public to discuss questions, concerns and projects;

8. Investigates public and employee complaints;

9. Inspects work for quality and workmanship;

10. Assists with the management of the Road and Bridge Work Order System;

11. Maintains a current Notary Public status and a KDOT Right of Way Certification;

12. Coordinates department safety meetings, Safety Committee meetings, and serves as a representative on the county Risk Management Committee;

13. Coordinate new hire orientation of Public Works Employees.

14. Regular and predictable attendance required;

15. Ensures positive public relations with public and staff;

16. Ability to operate a vehicle legally in the State of Kansas.

MARGINAL FUNCTIONS

1. Assists in maintaining project files;

2. Provides construction inspection;

3. Writes reports and letters;

4. Performs other duties as deemed necessary or assigned.

Requirements

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The work environment and physical demand characteristics described herein are representative and not intended to be fully inclusive of those an employee encounters while performing the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

ESSENTIAL PHYSICAL FUNCTIONS & ENVIRONMENTAL DEMANDS

While performing the duties of this job, the employee is occasionally required to stand, walk, squat, bend, twist, and must frequently lift and/or move up to 25 pounds. The employee may be frequently be exposed to extreme environmental conditions, excessive noise, uneven terrain, fumes/odors, and dust/dirt. Specific vision abilities required include close vision, distance vision, depth perception, and ability to adjust focus. Ability to read, analyze, and interpret the most complex documents including policies, compliance documents, laws and regulations, and other directives. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to read, write, and interpret written and verbal communication by email, phone, and in-person effectively.

KNOWLEDGE, SKILL AND ABILITY

A thorough knowledge of computers, construction techniques, materials and principles and practices of civil engineering is required. Employee should be able to operate computers, builder’s levels, and transits with a high degree of accuracy. Employee shall have the ability to read and interpret plans, specifications and written instructions. Employee shall also possess excellent written and oral communication skills.

PROBLEM SOLVING

The work includes various duties involving different and unrelated processes and methods. Each situation requires a different analysis of the subject with the course of action being unpredictable.

DECISION MAKING

This person must have the ability to identify and correct deficiencies. Decisions regarding what needs to be done include unusual circumstances, variations in approach and incomplete or conflicting data. Performance in this position requires the application of prescribed principles, methods and techniques as well as considerable creative and innovative skills.

SUPERVISION/ACCOUNTABILITY

This position works with occasional supervision from the Assistant Public Works Director and does not perform supervisory duties. Employee is directly responsible for departmental equipment and resources, has limited authority to make purchases and provides input into the annual budget process. Employee is responsible for daily record keeping for cost accounting purposes.

PERSONAL RELATIONS

Meets and consults with the Assistant Public Works Director on a daily basis and occasionally meets with appointed and elected officials. Other daily contacts that can be expected are with the general public, co-workers, utility companies, vendors and suppliers.

EDUCATION/TRAINING/EXPERIENCE

Education: A high school diploma or GED is required. Technical or vocational school course work in engineering or construction practices or equivalent is preferred. 

Experience: Five years of similar or related experience is required. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within one year of employment. Any equivalent combination of training and experience that provides the required knowledge, ability and skills may be accepted.

Salary range for this position is $21.47 - $30.90 per hour / 40-hours per week