Accounting & Payroll Specialist (QuickBooks, AP/AR) — Remote

<h3><strong>About the Client</strong></h3><p>PromptPeople is hiring for a fast-growing, high-performance services business supporting enterprise clients in the U.S. The company is scaling quickly and needs a finance operator who can take ownership of the day-to-day accounting workflow, keep the books clean, and bring structure to finance operations.</p><p>This is a hands-on role. We’re looking for someone plug-and-play who can run end-to-end accounting tasks and keep things organized without constant oversight.</p><h2><strong>Why This Role Exists</strong></h2><p>The business needs someone to own finance operations end-to-end: <strong>AP, AR, invoicing in QuickBooks, payroll processing support, Excel-based reporting, and monthly close tasks</strong>. The goal is to reduce bottlenecks, keep finance predictable, and give leadership clean visibility.</p><h2><strong>What You’ll Own (Responsibilities)</strong></h2><h3><strong>AP / AR + day-to-day accounting</strong></h3><ul><li><p>Own accounts payable and receivable workflows end-to-end</p></li><li><p>Send invoices from QuickBooks, track collections, and follow up on aging AR</p></li><li><p>Process vendor bills, manage payments, and keep AP organized and accurate</p></li><li><p>Maintain clean records and documentation across transactions</p></li></ul><h3><strong>Payroll coordination</strong></h3><ul><li><p>Support payroll processing (including time adjustments, validations, and accuracy checks)</p></li><li><p>Maintain payroll-related documentation and ensure inputs are consistent and clean</p></li></ul><h3><strong>Monthly reporting + close support</strong></h3><ul><li><p>Prepare monthly financial reports for leadership</p></li><li><p>Support monthly close tasks and ensure books are updated and accurate</p></li><li><p>Keep reconciliations organized and up to date (bank and key accounts as needed)</p></li></ul><h3><strong>Excel operations</strong></h3><ul><li><p>Work comfortably in Excel (data cleanup, formatting, transposing datasets, building recurring reports)</p></li><li><p>Turn messy inputs into usable reporting for finance and leadership</p></li></ul><h3><strong>Structure + workflow improvement (light systems)</strong></h3><ul><li><p>Create simple checklists, templates, and repeatable workflows to reduce errors</p></li><li><p>Improve consistency and clarity across finance operations (without needing to “build a full finance org”)</p></li></ul><h2><strong>What Success Looks Like</strong></h2><h3><strong>First 30–60 days</strong></h3><ul><li><p>Invoicing, collections, and bill pay are running consistently</p></li><li><p>Payroll adjustments and validations are handled reliably</p></li><li><p>Finance data is organized, up to date, and easy to audit internally</p></li><li><p>Leadership receives clean monthly reporting on time</p></li></ul><h3><strong>3–6 months</strong></h3><ul><li><p>Finance workflows are standardized with checklists and clear routines</p></li><li><p>AR/AP performance improves (fewer misses, cleaner tracking, faster follow-ups)</p></li><li><p>Monthly reporting and close tasks are predictable and low-friction</p></li></ul><h2><strong>Requirements</strong></h2><ul><li><p>Proven experience owning <strong>end-to-end accounting operations</strong> (AP + AR)</p></li><li><p>Comfortable running finance workflows inside <strong>QuickBooks</strong> (invoicing, bills, tracking)</p></li><li><p>Payroll processing experience (or strong exposure + ability to own validations/adjustments)</p></li><li><p>Strong Excel skills (including working with messy datasets; transposing / reporting)</p></li><li><p>High attention to detail and ability to work independently without babysitting</p></li><li><p>Excellent English communication (written + verbal)</p></li></ul><h2><strong>Nice to Have</strong></h2><ul><li><p>Experience in service businesses with payroll-heavy operations</p></li><li><p>Exposure to monthly close routines and basic accrual concepts</p></li><li><p>Familiarity with tools like Ramp or AP automation platforms</p></li><li><p>Multi-state / U.S. operations exposure (nice to have, not required)</p></li></ul><h2><strong>Benefits</strong></h2><ul><li><p>100% remote</p></li><li><p>USD compensation</p></li><li><p>PTO (paid time off)</p></li><li><p>Local holidays</p></li><li><p>Direct work with the leadership team</p></li><li><p>High ownership and autonomy</p></li><li><p>Fast-paced environment with real impact</p></li><li><p>Growth opportunity as the company scales</p></li></ul>