Accounting Operations Coordinator

Description

 As our Accounting Operations Coordinator, you are a key contributor to our financial day-to-day operations. This is a hands-on, cross-functional role where you’ll handle the full cycle of our accounting processes. We operate with a "clean books" philosophy, so your focus will be on maintaining financial integrity—tracking revenue (AR), processing payments for vendors and creators (AP), and keeping our accounts perfectly reconciled.

You’ll be a key resource for the whole office, ensuring data is entered accurately, GAAP standards are met, and our financial operations run smoothly. This is a full-time, in-office role based at our headquarters in Bozeman, MT.

Requirements

•  Accounts Receivable (AR): You’ll create and verify invoices, handle daily cash management (including bank deposits), and post entries to the sub-ledger. You will also stay in close contact with our Licensing team and clients to follow up on outstanding payments, using your best judgment on late fees or collection efforts.
• Accounts Payable (AP): You’ll process business transactions and double-check data for vendor payments. A major part of this role is ensuring that daily and monthly royalty payments to our creators are accurate and sent out on time.
• Reconciliation: You will conduct regular reconciliations of bank statements and customer accounts to make sure our internal records always reflect financial reality.
• Interdepartmental Collaboration: You’ll work closely with Sales and other teams to keep accounts updated, resolve discrepancies, and maintain a professional, helpful flow of information across the company.
• Reporting & Compliance: You will generate the reports needed for financial analysis and keep our records organized and ready for audits.
• Special Projects: You’ll take on specific departmental projects and help the Head of Accounting find ways to make our processes more efficient.
• All-Hands Mindset: We’re a team-first environment. You’ll contribute to our overall success by jumping in on extra tasks or special projects as needed—we operate with a "no task too small" philosophy.

Skills & Qualifications

• Technical Comfort: You’re a "power user" in Excel and comfortable with accounting databases. You should be able to manipulate data, build reports, and find your way around a spreadsheet with ease.
• Clear Communication: You can talk to creators, clients, and teammates clearly and respectfully, even when discussing difficult topics like late payments.
• Sharp Eye for Detail: You have a high "figure-it-out" factor. You enjoy digging into data to find errors and know how to fix them correctly.
•  Experience: While we prefer at least 2 years of solid bookkeeping or AR/AP experience, we value the ability to learn quickly and master our specific workflows. 
• Education: An Associate's or Bachelor’s degree in Accounting, Finance, or Business is preferred.
• The Basics: You have a solid, working understanding of GAAP (Generally Accepted Accounting Principles).
• Presence: You must be capable of regular, reliable, and timely attendance in our Bozeman office. We rely on in-person collaboration to keep the gears turning.

Physical Dimensions & Environment

While performing the duties of this role, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle, or feel; and talk or hear. The noise level in the work environment is typical of that of an office. Employees may encounter frequent interruptions throughout the workday. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms.

The employee must be able to operate routine office equipment, including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on a computer for an average of 6-8 hours per day. Must be capable of regular, reliable, and timely attendance in our Bozeman office. Must be capable of climbing/descending stairs in an emergency. Ability to lift 20 pounds.

Specific vision abilities required: The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures; viewing a computer terminal; and visual inspection involving the review of detailed contracts and reports.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

ViralHog is an equal opportunity employer and will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.