Administrative Office Coordinator

Description

Do you love creating great experiences for guests? Do people describe you as warm, professional, and always one step ahead? Are you ready to bring your hospitality, front-of-house, or customer service skills into a Monday–Friday office environment?

If so, you might be the perfect Administrative Office Coordinator for Sprague.

About the Role

As our Administrative Office Coordinator, you’ll be the welcoming face of Sprague’s Home Office—greeting guests, supporting our senior leadership team, and helping the entire workplace run smoothly. This is an ideal role for someone coming from hotels, restaurants, or hospitality who enjoys fast-paced service, creating great first impressions, and keeping an environment polished and running well.

You’ll manage the front desk, coordinate meetings and events, support executives, and ensure our office feels warm, professional, and on-brand every day.

What You’ll Do

Deliver an Exceptional Guest Experience

• Warmly greet guests, team members, and executives as the first point of contact
• Manage visitor check-in, issue badges, and uphold building security procedures
• Coordinate with vendors, deliveries, and transportation/rideshare needs
• Maintain a polished, organized, and welcoming lobby and shared spaces

Keep Meetings & Operations Running Smoothly

• Coordinate calendars and schedule meetings for senior leaders
• Prepare meeting rooms, set up technology, and order refreshments
• Support internal events, projects, and team activities
• Book travel and hotel arrangements when needed

Support Office Logistics

• Maintain supply rooms and ensure all shared spaces are tidy and fully stocked
• Receive, sort, and distribute packages and mail
• Build strong vendor relationships (office supplies, snacks, facility services)
• Partner with building management on maintenance or facility needs
• Identify opportunities to improve processes and the overall office experience

Be a Go-To Administrative Partner

• Assist with internal announcements, guest arrivals, and communication
• Support teams with administrative tasks
• Jump in wherever needed—flexibility and a helpful attitude are key

Why Sprague?

Sprague is a service-forward, people-focused organization—and the Administrative Office Coordinator is central to creating a welcoming, professional environment for team members, leaders, and guests. If you love helping people, creating memorable interactions, and bringing a sense of order and polish to a fast-moving workplace, this role is made for you.

What You’ll Get Working Here:

• $25-30 per hour to start, plus annual bonus program
• Sprague-provided company apparel
• Supportive team culture and mission-driven work
• Opportunities for professional development in a growing company

Benefits:

• Health, Vision, Dental Insurance within 30 days of hire
• 401K after 1 year, with 100% match up to 3% plus 50% match up to 6%
• Paid time off: Sick time available day 1, holiday and vacation time after 90 days

Requirements

What We’re Looking For

You’ll thrive in this role if you have:

• Experience in hospitality, restaurants, hotels, customer service, or office coordination
• A naturally warm, polished, and professional presence
• Excellent organization and attention to detail
• Comfort managing multiple priorities at once
• Strong communication skills—both in person and in writing
• A proactive mindset: you anticipate needs before they arise
• Familiarity with Microsoft Office and standard office technology
• Alignment with Sprague’s culture of service, teamwork, and dependability

What to Expect

• This role is fully onsite at our Tacoma corporate office
• Company-provided Sprague apparel is worn on shift
• A consistent work schedule (40 hours, Monday -Friday)
• Occasional early morning or late-afternoon meeting support
• A stable role where your hospitality skills truly shine

Pre-Hire Screening Requirements:

• 5+ years Satisfactory Motor Vehicle Record
• Criminal Background Check: Federal, State, County
• 5-Panel Drug Screen

Work Environment & Expectations

• Fully onsite role at the Tacoma corporate office
• Hourly position with a consistent schedule
• Company-provided Sprague apparel must be worn while working
• Requires a proactive, service-oriented, and dependable approach
• Occasional early morning or late-day support for meetings or events may be required

Physical Requirements:   

Long periods of stationary work, working on a computer, moving between various work areas, going up and down stairs, talking on the phone, working with office/computer equipment, and sitting at desk or table while listening, talking and taking notes. 

Disclaimer:

W. B. Sprague Company Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

Equal Employment Opportunity:

Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment.