Accounts Receivable Specialist

Description

At Safe Site Utility Services, we live our core values—Communication, Honesty, Accountability, Safety and Expertise—in every interaction and decision. Providing industry-leading Subsurface Utility Engineering (SUE), utility locating, and damage prevention solutions. Our team is driven by a commitment to safety, accuracy, and excellence.
 

The Accounts Receivable Specialist is responsible for managing Accounts Receivable (AR) functions. This includes maintaining accurate client/vendor records and processing customer invoices. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
 

Responsibilities:

Accounts Receivable (AR):

· Collaborate with internal departments to ensure timely and accurate invoice generation.

· Prompt resolution of billing discrepancies.

· Generate and send customer invoices in a timely manner.

· Maintain Customer accounts and accurate transaction records.

· Apply customer payments and reconcile AR ledger.

· Communicate with Project Managers & other stakeholders to ensure accurate billing.

· Generate and Prepare Monthly AR Reports. 

General Accounting:

· Support month-end and year-end close processes 

· Maintain organized financial records and documentation.

· Assist with audits and provide necessary documentation.

· Prepare progress billings ( e.g., AIA G702/G703).

· Maintain lien waivers, insurance docs, and compliance requirements tied to billing. 

· Maintain COI’s and W-9’s annually 

· Maintain documents for audit readiness (invoices, payments, adjustments). 

· Assist with internal and external audit requests. 

Requirements

· Strong attention to detail and accuracy.

· Excellent communication and interpersonal skills.

· Ability to prioritize and manage multiple tasks in a fast-paced environment.

· Strong analytical and problem-solving skills.

· Proficiency in Microsoft Office, particularly Excel. 

· Proficiency in Accounting Software, QuickBooks, SalesForce, NetSuite experience a Plus. 

Preferred Education & Experience:

· High school diploma

· 3+ years of experience in a similar accounting role.

· Experience with AR functions.

· Familiarity with ERP systems is a plus.

· Knowledge of basic accounting principles.

· Strong background in T&M Billing and Progress Billing. 

Physical Demands:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Benefits:

· Medical, Vision and Dental 

· 401(k) matching

· PTO

· Advancement Opportunities

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.Strong attention to detail and accuracy.

In compliance with federal and state equal opportunity employment laws, Safe Site Utility Services is an affirmative action/equal opportunity employer and does not discriminate regarding race, color, national origin, religion, disability, age, or gender.