Fresh Inventory Coordinator

Description

Title: Fresh Inventory Coordinator

Reports To: Sr. Fresh Inventory Manager with the dotted line to Warehouse Manager and Operations Manager

Location: Delray Beach, FL

Type: Full-Time | Onsite | Non-Exempt

COMPANY SUMMARY

Pero Family Farms is a market share leader with over a century of dedication, commitment and integrity. Operating since 1908, Pero is the farm trusted by retailers and consumers alike. We are a fully integrated farming operation, with departments that specialize in organic farming, logistics, global supply chain management, national sales operations, food processing operations, and strategic marketing functions. Our operation includes over 35,000 acres spanning across the East Coast of the United States from Florida to New York, with distribution and production facilities in several different states. We pride ourselves in maintaining a strong family heritage and tradition that has been dedicated to quality, innovation, and excellent customer service that has been feeding America’s families for over a century. Our family’s passion for farming remains unwavering, with a vision to continue the tradition for many generations to come, whilst maintaining the reverence and trust it has established with the American consumer. As we expand our offering to include an assortment of organic vegetable options; we have become one of the largest organic vegetable growers in the country and we are looking to grow our workforce family. Join us in continuing and strengthening our position as a market share leader dedicated and trusted by retailers and consumers alike.

POSITION SUMMARY

The Fresh Inventory Coordinator is responsible for ensuring daily inventory accuracy and operational control of fresh produce, bulk commodities, and finished goods within the facility. This role coordinates daily cycle counts, monitors inventory transactions, oversees internal product movements, and ensures proper rotation, aging, and allocation of inventory in compliance with food safety and traceability standards. This position works cross-functionally with Supply, Production, Shipping, and Warehouse teams to maintain accurate real-time inventory levels and ensure efficient product flow. The role also partners closely with forklift operators and other inventory coordinators to execute daily inventory control processes.

Requirements

PRIMARY RESPONSIBILITIES

Inventory Control & Accuracy

• Coordinate and execute daily cycle counts for fresh produce, bulk commodities, packaging, and finished goods.
• Maintain accurate inventory records in ERP/WMS systems.
• Investigate, reconcile, and resolve inventory discrepancies and variances.
• Monitor real-time inventory levels to prevent shortages, overstocking, and aging risk.
• Ensure proper lot tracking, FIFO/FEFO rotation, and full traceability compliance.
• Verify inventory transactions for accuracy (receipts, transfers, adjustments, allocations, shipments).

Fresh Produce & Commodity Oversight

• Coordinate internal movements of bulk commodities and finished goods within the facility.
• Monitor product age, rotation compliance, and quality holds.
• Track inbound commodity receipts from growers and suppliers.
• Ensure proper allocation of finished goods to meet shipping and customer requirements.
• Monitor shrink, waste, and yield reporting; escalate concerns as needed.
• Support commodity usage reporting and production reconciliation.

Operational Coordination

• Work closely with forklift drivers and warehouse personnel to ensure proper product placement and movement.
• Partner with Supply, Shipping, and Production teams to ensure material availability and on-time order fulfillment.
• Coordinate receiving, put-away, transfers, and outbound inventory activities.
• Assist with load verification and documentation prior to shipment.
• Ensure accurate labeling and product identification.

Reporting & Analysis

• Generate daily and weekly inventory accuracy reports.
• Communicate discrepancies and aging risks to leadership.
• Track inventory KPIs (accuracy %, shrink %, cycle count performance, aging inventory, etc.).
• Support physical inventories and internal/external audits.
• Maintain organized documentation for compliance purposes.

Compliance & Food Safety

• Ensure adherence to food safety, quality, and traceability standards (GFSI, HACCP, FDA, etc.).
• Maintain accurate documentation to support audit readiness.
• Support internal investigations related to inventory or traceability issues.

WORKING CONDITIONS

• Warehouse and production environment.
• Exposure to refrigerated temperatures (36–45°F).
• Fast-paced fresh produce environment with seasonal volume fluctuations.
• Interaction with moving equipment such as forklifts and pallet jacks.
• May require extended hours during peak seasons.

PHYSICAL REQUIREMENTS

• Prolonged standing and walking.
• Ability to lift up to 40 lbs occasionally.
• Frequent bending, reaching.
• Ability to work in cold storage environments for extended periods.

QUALIFICATIONS

• High school diploma or GED required; Associate’s degree preferred.
• 2–4 years of inventory control experience (fresh produce or food manufacturing strongly preferred).
• Strong understanding of inventory control practices (FIFO/FEFO, lot tracking, cycle counts).
• ERP/WMS system experience required.
• Proficiency in Microsoft Excel and reporting tools.
• Strong analytical and problem-solving skills.
• Excellent attention to detail.
• Ability to work cross-functionally in a fast-paced environment.
• Leadership potential and ability to coordinate team activities.

COMPANY BENEFITS/PERKS

• 401(k)
• Health, Dental, Vision Insurance and more
• Paid Time Off (PTO)

The company reserves the right to alter, amend or contract these duties and responsibilities as needed.