Administrative Assistant

Description

Essential Duties and Responsibilities:

The Administrative Assistant will coordinate office activities and operations while providing clerical and administrative

support to management, EHS, and HR.

Office Duties/Responsibilities:

· Directs office activities and functions to maintain efficiency and compliance with company policies.

· Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or

sensitive work is required.

· Prepares agendas, makes travel arrangements, and maintains calendars for senior management.

· Greet visitors, oversee telephone services, email correspondence, and mail distribution.

· Maintains office supplies inventory.

· Performs other related duties as assigned.

HR Duties/Responsibilities:

· Maintain records, documentation, and files, particularly more complex or sensitive files such as employee files.

· Maintain employee files and personnel records.

· Update employee databases and information.

· Process new hire paperwork and onboarding documents.

· Oversee new hire orientation.

· Assist with recruitment

· Handle employee benefits inquiries.

EHS Duties/Responsibilities

· Accurate translation of EHS documents and training materials

· Be prepared to review accident reports and identify trends.

· Administer training for WPS (Worker Protection Standard)

Requirements

Experience, Education, and Licensure/Certification Requirements:

· High school diploma or equivalent required; Associate’s degree in office administration or related field

preferred.

· At least three years of administrative and clerical experience required.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to prioritize tasks.

· Ability to function well in a high-paced and at times stressful environment.

· Basic understanding of how to operate standard business equipment.

· Proficient with Microsoft Office Suite or related software.

· Able to obtain CPR/First aid, AED instructor certification.

· Able to work independently without supervision.