Human Resources Coordinator

Description

High Desert PACE is seeking a detail-oriented and organized Human Resources Coordinator to join our team in Victorville. This role is pivotal in maintaining the heartbeat of our operations, ensuring that our staff the backbone of our participant care are supported from their first day of recruitment through their daily workflows.

The HR Coordinator manages the full employee lifecycle, handles payroll administration, and provides critical administrative support to the Human Resources Department and Program Director to foster a positive, high-performing workplace culture.

Requirements

Job Title: Human Resources Coordinator

Location: Victorville, CA

Primary Report: Director of Human Resources

Collaboration Partners: HR Generalist; Program Director (Dotted Line)

Reporting Relationships

• Direct Reporting: This position reports directly to the Director of Human Resources for all core HR functions, payroll accuracy, and policy compliance.
• Functional Collaboration: Works in tandem with the HR Generalist to execute daily department tasks and recruitment strategies.
• Strategic Support: Maintains a "dotted line" relationship to the Program Director, providing administrative and creative assistance for center-wide initiatives, including all-staff meetings and employee engagement.

Key Responsibilities

Core HR Operations

• Full-Cycle Recruitment: Manage job postings, source candidates, coordinate interviews, and conduct reference checks to find the best talent for our PACE center.
• Onboarding: Facilitate the new hire experience, ensuring all compliance documentation, background checks, and orientations are completed seamlessly.
• Payroll & Timekeeping: Oversee daily timecard management and process payroll accurately and on time, troubleshooting any discrepancies.
• Compliance & Records: Maintain electronic and physical employee files in accordance with state and federal regulations.

Program Director & Administrative Support

• Staff Engagement: Assist the Program Director in organizing Employee All-Staff Meetings and executing Employee Recognition Programs to boost morale.
• Digital & Creative Support: Utilize Canva, PowerPoint, and Excel to create professional presentations, flyers for internal events, and complex data reports.
• Generalist Support: Assist the HR Director and HR Generalist with special projects and other assignments as needed.

Qualifications

• Experience: 2+ years of experience in HR administration, payroll, or a similar office management role (healthcare experience preferred).
• Technical Skills: Proficiency in Microsoft Office Suite (Advanced Excel) and creative tools like Canva. Experience with HRIS/Payroll software is a plus.
• Communication: Exceptional interpersonal skills with the ability to build rapport with staff at all levels.
• Location: Must be able to work on-site at our Victorville, CA facility.

Physical Demands & Working Conditions

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Mobility: Ability to access and navigate all areas of the PACE center throughout the workday.
• Lifting Requirements: * Ability to lift up to 35 pounds occasionally.
• Ability to lift 15 pounds frequently.
• Ability to lift 7 pounds constantly.
• Note: Employees are required to obtain assistance from another qualified employee when attempting to lift or transfer objects over 25 pounds.