Compliance Specialist I

Description

SUMMARY / OBJECTIVE

The Compliance Specialist I is responsible for the overall HUD Section 8, LIHTC Section 42, and Rural Development compliance of each project. This position is responsible for resident files, HAP submissions, resident certifications, resident files, and enforcement of agency regulations. We are looking for an individual who possess excellent analytical, verbal and written communication skills; is comfortable completing multiple tasks under fixed time constraints and deadlines; has the ability to self-motivate and work with minimal direction to complete complex tasks; is exceptional at time management, organizational and prioritization skills; has strong decision making and problem solving skills, able to work independently or in a team environment, and is proficient in Microsoft Office. This is a full time position that reports directly to the Director of Compliance. 

Requirements

 ESSENTIAL FUNCTIONS

• Maintain resident files to comply with appropriate affordable housing regulations.
• Audit eligibility paperwork provided by Property Manager and ensure paperwork is compliant.
• Works with Property Managers and Regional Portfolio Managers in on-going trainings.
• Required to respond to agency correspondence in a timely and professional manner.
• Ensure enforcement of the agency regulations.
• Communicate with the Director of Compliance and Regional Portfolio Manager regarding property issues.
• Monitor EIV issues through completion.
• Process move-out paperwork.
• Prepare and submit HAP vouchers for subsidy payments as well as make any corrections to the HAP submissions as necessary.
• Prepare lease packets for new properties.
• Audit files and re-organize for new properties.
• Assist with data entry for new properties.
• Create necessary ledger adjustments.

 CORE COMPETENCIES

• Ability to self-direct and manage multiple projects, objectives, and deadlines.
• Strong communication skills with the ability to interact professionally with diverse stakeholders.
• Knowledge of affordable housing program regulations, compliance protocols, and best practices.
• Collaborative, team-oriented approach with ability to work independently.
• Proficient in software tools including Excel, Word, Outlook and other Office 365 products, Yardi or similar affordable property management software.
• Flexibility in responding to sudden changes in lease-up activities and priorities.

EDUCATION AND REQUIREMENTS 

Education: High school degree or equivalent required. AA or BS Degree in related field a plus. Bi-lingual in Spanish preferred but not required. 

Experience: 2+ years of experience of verifiable training and hands-on experience in LIHTC and HUD programs; strong understanding of compliance practices and mixed-funding programs such as HOME or Section 8.  

 SUPERVISORY RESPONSIBILITIES

• None

WORK ENVIRONMENT

• Indoor office environment.  
• Flexible hours and hybrid work from the office / work from home available after 90 days.
• Will consider fully remote candidate with proven remote work track record and desired skill set and experience. 

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

ADA REQUIREMENTS

Physical: Frequently required to perform moderately difficult manipulative tasks such as typing, writing, etc. Must be able to walk, stand, and sit for extended periods.

Sensory: Frequently required to read documents, written and financial reports, and plans. Must be able to distinguish normal sounds with some background noise, as in accepting phone calls, interacting with staff, etc. Must be able to speak clearly and understand/be understood using the English language.

Cognitive: Frequently required to concentrate on intense detail with constant interruption. Must be able to attend to a task/function for 1 hour or more. Frequently required to understand and relate to specific ideas, several at a time. Must be able to remember multiple tasks/assignments given to self and others over a period of several days.

Environmental Conditions: Frequent exposure to seasonal conditions in outside weather. Occasional exposure to toxins and poisonous substances, dust, and loud noises.

Equipment: Frequently required to use a computer, phone, copier, and fax machine.

 VALUES-BASED BEHAVIORS

• Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and assumptions. Is compassionate for the life circumstances of others. 
• Works effectively in a team environment and actively participates in joint problem solving; willingly includes employees. 
• Identifies and takes advantage of opportunities for personal and professional development. 
• Encourages other employees to work as a team for the benefit of the organization. 
• Comes to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets agreed upon deadlines. 
• Collaborates with other work groups, and outside organizations as appropriate, in a proactive and responsive manner. 
• Honors the private and confidential matters of co-workers and employees. Protects the proprietary information of Northwest Real Estate Capital Corp. 
• Follow rules, regulations, and policies. Positively contributes to implementing changes. 
• Communicates courteously and effectively with others. Sets clear expectations. 
• Reinforces the importance of the core values within the work group and the larger system by acknowledging behaviors that demonstrate or reflect Respect, Trust, and Dignity. 
• Deals with issues directly, in a respectful and timely manner. Approach focuses on resolving the issue while not criticizing the person.

CULTURE & VALUES

At Northwest Real Estate Capital Corp. our values and behaviors live vibrantly guiding how we work, the decisions we make, and the results we achieve. Respect, Integrity, Trust, and Accountability (R.I.T.A.) help us to create trusting relationships with our employees. We value them and their personal goals and aspirations just as much as their work. We hire the most uniquely qualified, dedicated, and energetic employees, and we hope you are one of them.

AFFIRMATIVE ACTION / EEO STATEMENT

The company’s objective is to recruit, hire, train and promote into all job levels the most qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

DISCLAIMER

To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.