Payroll Coordinator

Description

The Payroll Coordinator is expected to work independently with all supervisory personnel on an as-needed basis to ensure the correct processing of the bi-weekly payroll. This requires the development of individual work procedures and routines. The range of specialized responsibilities will vary according to the needs of the department. This is an hourly, non-exempt position.

Schedule Available:

8am - 4pm: Monday - Friday 

Contributions:

• Completes full audit of weekly timecards with cross validation to pay assignment and Attendance Policy.
• Assist with the completion of weekly reporting for field Leadership on labor tracking, performance, attendance, and timecard accuracy. 
• Reconciles and files payroll field submittals. 
• Works directly with field Supervisors on accuracy and timeliness of all payroll related items. Assists with corrections as needed. 
• Works directly with field Supervisors on the maintenance and upkeep of location Master Schedules to ensure proper pay assignment. 
• Assists Payroll Director on pay cycle Register reviews. Completes changes as needed. 
• Manages the data flow of the Open Position Report.
• Assists with new hire training and development on Payroll processes and system acclimation. 
• Assists with all payroll related inquiries for hourly field and Supervisory roles. 
• Audits employee records, including new hires, terminations, promotions, and changes to direct deposit, tax withholding, and address changes.  
• Performs maintenance and assignment of employee PTO accruals.
• Responsible for testing any changes needed within Payroll and Time and Attendance systems.
• Assists with Compliance and Reporting with Federal, State, and Local regulations. 
• Adheres to strict ethical guidelines and legal requirements; ensures all sensitive data is kept confidential. 
• Performs special assignments and analysis as directed.

Exceptional Benefits:Minimum of 30 hours worked, and employees enjoy a comprehensive benefits package:

• Health (UPMC), Dental and Vision Insurances (1st of the month following 30 days from start date)
• Healthcare Flexible Spending Account (HSA)
• Dependent Care Flexible Spending Account
• 403b – Traditional and Roth with Company Match 
• Tuition Reimbursement (for core positions)
• Competitive PTO Plan
• 8 Paid Holidays
• Incentive in lieu of Medical coverage
• Career Development
• Whole Person Wellbeing Resources
• Mental Health Resources and Support

Requirements

• Must have knowledge of payroll principles, labor laws, and tax regulations. 
• Must have knowledge of payroll software; Paylocity and/or UKG PRO experience preferred but not required. 
• Ability to utilize Microsoft Office; advanced excel knowledge preferred. 
• Must have strong communication skills, detail oriented, and commitment to ensuring confidentiality. 
• Must have good organizational skills and be able to set priorities.

Minimum Training and Experience:

• Bachelor’s degree in Business Administration, Human Resources, or allied field is preferred or a High School graduate who has taken advanced courses in accounting with a minimum of two (2) years’ accounting or payroll experience.
• Must have all required clearances.