Staff Accountant

Description

FLSA Type:  Non-Exempt (Benefits Eligible)

Pay Range:  $25- $33.75/hour

Pay Grade:  9

Work Days/Hours: Monday – Friday, 40 hours

Reports to: Director of Finance

Department:  Accounting

Work Modality: On-site 

Job Summary

Perform all accounting related tasks necessary for CCBC to continue running smoothly with an emphasis on payroll. Work includes but is not limited to verifying balances, preparing reports, and maintaining contact with internal and external customers. Maintain all phases of accounting integrity in a timely manner. 

Essential Responsibilities 

· Process invoices – verifying transaction information, obtaining authorization of invoice payment, and scheduling and preparing disbursements. 

· Investigate and resolve vendor issues. Communicate with vendors via phone, email, or mail. 

· Process bi-weekly payroll.

· Help employees resolve any payroll related issues.

· Create manual payroll checks when necessary.

· Maintain and improve our Paylocity payroll system.

· Reconcile balance sheet accounts.

· Post bank deposits.

· Reconcile bank statements.

· Create/approve journal entries.

· Create/review financial statements.

· Create supporting documentation for the financial statements.

· Prepare and file 1099’s.

· Prepare and file property tax and use tax returns.

· Assist with any internal and external audits.

· Assist with administration of the company’s 401k plan and 5500.

· Maintain and improve our NetSuite accounting system with the oversight of the Director of Finance.

· Assist with maintaining the integrity of our inventory system with 3-way matching and resolving any issues proactively.

· Assist with administration of our accounts payable system.

· Maintain financial security by following internal accounting controls and supporting all phases of accounting integrity. 

· Accurately execute daily processes and controls in a timely manner while ensuring. CCBC policies are followed.

· Complete special projects on an as-needed basis.

· Sort, register, scan, and store invoices, checks and other relevant documents.

· Management, at its discretion, may assign additional duties. This list is not all inclusive. 

· Attendance, punctuality, ability to work independently, and solve problems are essential requirements of this position.

· Demonstrates alignment with and adherence to the company’s core values in all interactions, decisions, and work activities; serves as a role model for fostering a positive, respectful, and ethical workplace culture 

· Employees in this role are entitled and expected to take compliant meal and rest periods in accordance with California law 

· This position requires consistent, on-time attendance in accordance with company policy. Excessive tardiness or absenteeism may impact performance and employment status. 

Note: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.

Requirements

Education/Licenses/Experience 

· Bachelor’s Degree (accounting emphasis preferred)

· 2+ years of experience in all phases of accounts payable/accounts receivable and payroll business activity. 

· General understanding of GAAP as it relates to accrual accounting.

· Must have a high level of proficiency with Excel. 

· Must be able to communicate effectively with other CCBC staff and outside vendors. 

· Good organizational skills and time management. 

· Attention to detail is a must.

        
Physical Requirements 

· Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling

· Ability to sit for extended periods (e.g., desk work, meetings) 

· Occasional standing and walking 

· Frequent use of hands and fingers for typing, writing, using a mouse, and operating standard office equipment 

· Close vision for reading reports, screens, documents, spreadsheets, and emails 

· Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 

Visual Acuity Requirements: 

· The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement 

Working Conditions 

·  Indoor, climate-controlled environment 

·  Low to moderate noise level 

· The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)