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Assistant Property Manager (APM)

2/19/2026

The Assistant Property Manager supports the operational, financial, and administrative functions for the Pittsburgh property portfolio, working closely with the Property Manager and building teams. This role ensures efficient property operations, strong tenant relationships, and accurate financial and compliance processes across the assets.

Working Hours

40 hours/week

Company Size

51-200 employees

Language

English

Visa Sponsorship

About The Company

NAI Burns Scalo, an investment and advisory organization headquartered in Pittsburgh, Pennsylvania, is an integral part of NAI Global, which spans over 325 offices across 55 countries. Currently with offices in Florida, Pennsylvania, and West Virginia, our strategic positioning ensures exceptional outcomes for clients with access to over 6,000 professionals worldwide. With nearly 100 dedicated specialists, we seamlessly integrate into this expansive network, excelling both locally and globally. Since 1956, we’ve been at the forefront of providing commercial real estate services such as brokerage, property management, development, and construction. We’ve learned the ropes, navigated the tides, and honed expertise that only comes from over six decades of experience. This is about more than just finding a commercial space for your business. It’s about delivering life-changing real estate experiences to propel you forward.

About the Role

Description

Job Summary

The Assistant Property Manager (APM) supports the operational, financial, and administrative functions of the Pittsburgh property portfolio. Working closely with the Property Manager and building teams, this role helps ensure efficient property operations, strong tenant relationships, and accurate financial and compliance processes. The APM contributes to maintaining asset performance, enhancing tenant satisfaction, and supporting overall property management objectives.

Requirements

Job Description

· Tenant Relations: Assist with communications, service requests, welcome packets, COIs, move-ins/outs, mail, perks, ribbon cuttings, parking leases, building access, amenities, signage, and supplies.

· Lease Administration: Prepare lease documents, track expirations, critical dates and submit for review/signature.

· Budget Support: Assist in budget prep and track operating expenses, utilities, billbacks, and telecom.

· Rent Collection & A/R: Monitor rent payments and assist with collections.

· Vendor Coordination & A/P: Process invoices, assist with vendor pre-qualification and coordination.

· Ensure Compliance Tracking: Assist TSA with COI documentation for vendors and tenants.

· Maintenance Coordination: Track maintenance requests and schedule vendors.

· Emergency Support: Assist with emergency communications and response efforts.

· Property Inspections: Support inspections and document property conditions.

· Work Order Management: Log, prioritize, and assign work orders; track status updates.

· Met with all large contractors monthly for walk through/inspection Security, janitorial, garage.

· Assist Sr Tech with and document monthly building inspections Vacancies.

· Assist PM with approval of invoices if needed.

· Meet with 1-2 tenants per month (on rotation).

Key Skills

Property ManagementTenant RelationsLease AdministrationBudget SupportExpense TrackingRent CollectionAccounts ReceivableVendor CoordinationAccounts PayableCompliance TrackingMaintenance CoordinationWork Order ManagementFinancial ProcessesAdministrative SupportCommunicationInspections