Administrative Assistant

Description

AGENCY OVERVIEW:

Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds.

POSITION SUMMARY:

The Administrative Assistant to the Development Department plays a critical role in supporting the Director of Development, Deputy Director, and the Development team in achieving fundraising and campaign goals. This position requires a highly organized, detail-oriented, and proactive individual with strong communication and administrative skills. The Administrative Assistant will manage day-to-day administrative operations, support donor engagement activities, coordinate meetings and events, and perform significant data entry within Salesforce. This position may also provide support to the Executive Office on an as-needed basis.

COMPENSATION AND BENEFITS:

• Pay Range: $35.90 - $40.00/hr (depending on experience)
• Employment Type: full-time, non-exempt position with benefits
• Employer 403(b) retirement match plus additional employer contribution (subject to eligibility)
• Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs
• 16 holidays (10 federal and up to 6 Jewish holidays), annually
• 3 weeks of vacation and 2 weeks of sick leave, annually

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the Director of Development and Deputy Director
• Assist with materials related to the Holocaust Center Capital and Endowment Campaign, including report updates, proposal preparation, correspondence, and filing
• Prepare, format, and edit correspondence, presentations, reports, and other development documents
• Perform accurate and timely data entry in Salesforce, including gifts, pledges, donor contact updates, event registrations, and campaign tracking
• Assist in the planning and execution of fundraising events, donor meetings, and development activities
• Occasional evening or weekend hours may be required to support fundraising events
• Support donor recognition efforts, including preparing thank-you letters and coordinating acknowledgment processes

JOB QUALIFICATIONS:

• Associate’s or Bachelor’s degree, or equivalent professional experience required
• 2–4 years of administrative experience, preferably in a nonprofit or fundraising environment required
• Experience with donor management or CRM software (Salesforce preferred) required
• Strong data entry skills with a high degree of accuracy and attention to detail required
• Strong written and editing skills required
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
• Ability to manage confidential information with discretion and professionalism required

All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer.